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SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369+ shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 2nd March 2010 MEMBERS OF SHANKLIN TOWN COUNCIL ARE SUMMONED TO A MEETING OF SHANKLIN TOWN COUNCIL TO BE HELD ON THURSDAY 11th MARCH 2010 AT 19.30PM AT FALCON CROSS HALL, FALCON CROSS ROAD, SHANKLIN ISLE OF WIGHT TO CONSIDER THE MATTERS SET OUT IN THE FOLLOWING AGENDA.
S Janeway
TOWN CLERK
AGENDA
PUBLIC FORUM
Apologies for absence Declarations of interest Report of the Town Mayor To approve the Minutes of the Council Meeting held on 11th February 2010 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 25th February 2010 (herewith) WHITE
6. Accounts 6.1 Accounts for payment 11th March 2010 BRIGHT PINK 6.2 Co-Op Guaranteed Investment Account – To note that the balance of £38,656.04 which matured on the 8th March 2010 has been reinvested over an identical term
7. Planning LIGHT GREEN/Material considerations DARK GREEN 8. Green Communities – To consider becoming a member (herewith) ORANGE 9. Royal British Legion – request for service at War memorial (herewith) ORANGE 10. To adopt the revised Complaints Procedure (herewith) PURPLE 11. Textile banks for the IOW – To consider Vernon Meadow Car Park as a location (herewith) BLUE 12. CAB - Your Care Pathway – (herewith) RED FOR INFORMATION 13. Military Road correspondence – To receive the letter (herewith) RED FOR INFORMATION 14. Parking Issues Western Road – Update – To respond if deemed appropriate (herewith) PEACH 15. Esplanade Gardens Public Convenience Reconstruction Update – (herewith) PEACH/WHITE FOR INFORMATION 16. Green Town Award – Councillor Mrs Sara Sheath
17. Shanklin Theatre 17.1 3 proposals numbered 1-3 below for consideration by Shanklin Town Council – As proposed by Councillor Chris Quirk (herewith – Cllr. Quirk’s notes (as presented) WHITE and Internal Auditor’s concerns 1 DARK BLUE & Auditor’s concerns 2 YELLOW) 1. To agree in principle to acquire the Freehold of Shanklin Theatre from IOW Council. 2. To authorise John Fleming, Richard Priest and Chris Quirk to negotiate terms for the transfer with IOW Council, subject to approval of the final proposals by Shanklin Town Council’ 3. In order that the Theatre does not close down for a prolonged period and lose what bookings it has, to authorise the Mayor so sign a "Licence to Occupy" for Shanklin Theatre with IOW Council to run from 14th April 2010 to 8th October 2010. During the "Licence to Occupy" IOW Council will remain responsible for the fabric of the building and its insurance, but Shanklin Town Council will be responsible for operating costs.*
18. Town Office 19. Beacon 20. Members’ questions 21. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 15th February 2010MEMBERS OF SHANKLIN TOWN COUNCIL ARE SUMMONED TO A MEETING OF THE PLANNING AND GENERAL PURPOSES COMMITTEE TO BE HELD ON THURSDAY 25th FEBRUARY 2010 AT 19.30PM AT FALCON CROSS HALL, FALCON CROSS ROAD, SHANKLIN ISLE OF WIGHT TO CONSIDER THE MATTERS SET OUT IN THE FOLLOWING AGENDA.
S. Janeway
TOWN CLERK AGENDA
PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Shanklin Theatre 4. Report from police representative 5. Report from Environment & Neighbourhood Officer 6. Report from Green Town representative 7. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 28th January 2010 & to note matters arising which do not require formal resolution (herewith) WHITE 8. Accounts 8.1 Accounts for payment 25th February 2010 BRIGHT PINK 8.2 Bank Reconciliation January 2010 – Councillor Steve Knight (in the Mayor’s absence, having been confirmed by the Mayor) to confirm the bank reconciliation as correct 9. Planning – LIGHT GREEN 10. To consider adopting a Communications Protocol (herewith) PURPLE 11. NSPCC – To consider becoming a campaign partner (herewith) YELLOW 12. IWC – Consultation in respect of local bus services – To receive the document & respond as deemed necessary (herewith) YELLOW 13. Request for a donation – Guiding- Tall ships race s.19 (1) Local Government (Miscellaneous Provisions) Act 1976 applies (herewith) ORANGE 14. IWC – application submitted under section 15 of the Commons Act 2006 for registration as Town or Village Green – Land at Carter Avenue Quarry Sibden Hill off Carter Avenue - To comment as deemed appropriate (herewith) RED/WHITE 15. CCTV Poles – To consider choosing a colour for the poles to be painted 16. Co-Option of 2 Councillors - pursuant to section 87(2) Local Government Act 1972 the process has commenced 17. Shanklin Christmas Festival – To consider waiving the hire fee for Falcon Cross Hall on 5th December 2009 in the sum of £105 18. Town office 19. Beacon 20. Members’ questions 21. Isle of Wight Councillor/s’ update SHANKLIN TOWN COUNCIL AGENDA TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369+ shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 2nd February 2010 MEMBERS OF SHANKLIN TOWN COUNCIL ARE SUMMONED TO A MEETING OF SHANKLIN TOWN COUNCIL TO BE HELD ON THURSDAY 11th FEBRUARY 2010 AT 19.30 PM AT FALCON CROSS HALL, FALCON CROSS ROAD, SHANKLIN ISLE OF WIGHT TO CONSIDER THE MATTERS SET OUT IN THE FOLLOWING AGENDA.
TOWN CLERK
AGENDA Town Mayor Councillor Mrs Lynda Fleming to welcome two members of Shanklin Rotary Club to explain the club’s Dragon’s Gold project. (herewith) GOLD
PUBLIC FORUM Apologies for absence Declarations of interest Shanklin Theatre Report of the Town Mayor To approve the Minutes of the Council Meeting held on 14th January 2010 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 28th January 2010 (herewith) WHITE 7. To approve the Minutes of the Finance Meeting held on Wednesday 27th January 2010 (herewith) WHITE 8. Accounts 8.1 Accounts for payment 28th January 2010 DEEP PINK 8.2 Bank reconciliation December 2009 – Town Mayor Councillor Mrs Lynda Fleming to confirm the bank reconciliation as correct 9. Planning LIGHT GREEN 10. To consider an agenda item "Green Town" for Planning & General Purposes meetings 11. Internal Audit Report (interim) 2009-2010 – S.11 Audit Commission Act 1998 - To receive the report & to respond as deemed appropriate – (herewith) YELLOW 12. Community Speed Watch – To consider proceeding (herewith) GREY 13. Priory School – Request to use Armorial Bearings of Shanklin – To consider granting the school’s request (herewith) GREY 14. Policies –To consider adopting the following policies: 14.1 Armorial Bearings of Shanklin (herewith) RED 14.2 Bullying & Harassment (Dignity) at work (herewith) DARK BLUE 15. Island Insulation Scheme update – To receive the update & to respond as deemed necessary (herewith) PEACH 16. RCC – Voluntary Support Teams – To consider inviting a staff member to a meeting to discuss the project (herewith) LIGHT PINK 17. Green Towns Initiative – Councillor Mrs Sara Sheath to report 18. Town Office 19. Beacon 20. Members’ questions 21. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 18th January 2010MEMBERS OF SHANKLIN TOWN COUNCIL ARE SUMMONED TO A MEETING OF THE PLANNING AND GENERAL PURPOSES COMMITTEE TO BE HELD ON THURSDAY 28th JANUARY 2010 AT 19.30PM AT FALCON CROSS HALL, FALCON CROSS ROAD, SHANKLIN ISLE OF WIGHT TO CONSIDER THE MATTERS SET OUT IN THE FOLLOWING AGENDA.
S Janeway
TOWN CLERK AGENDA
PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Shanklin Theatre – Councillor Pugh 4. Report from police representative 5. Report from Environment & Neighbourhood Officer 6. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 26th November 2009 & to note matters arising which do not require formal resolution (herewith) WHITE 7. Accounts 7.1 Accounts for payment 28th January 2010 BRIGHT PINK
8. Planning – LIGHT GREEN 9. Christmas Carol Service – To note the service raised the sum of £326.39 for the Earl Mountbatten Hospice FOR INFORMATION 10. IWC – Trading Standards – Scamnesty Campaign – To note the information received – (herewith) DARK BLUE FOR INFORMATION 11. Sandown National Coast Watch Institution (NCI) - To consider inviting NCI Member to a meeting (herewith) DARK BLUE 12. IW NHS – Health Trainer Links – To respond to the questionnaire (herewith) ORANGE 13. IWC – Grass cutting amenity grant – To note that our grant application was successful in the sum of £589 FOR INFORMATION 14. To receive a report from the Finance Committee & to adopt if deemed appropriate (Papers for Members’ at meeting) 15. Budget 2010/2011 – Local Government Finance Act 1992 – To receive and accept the Finance Committees recommendations and set the precept for that year (Papers for Members’ at meeting) 16. Town office 17. Beacon 18. Members’ questions 19. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369+ shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 4th January 2010 MEMBERS OF SHANKLIN TOWN COUNCIL ARE SUMMONED TO A MEETING OF SHANKLIN TOWN COUNCIL TO BE HELD ON THURSDAY 14th JANUARY 2010 AT 19.30 PM AT FALCON CROSS HALL, FALCON CROSS ROAD, SHANKLIN ISLE OF WIGHT TO CONSIDER THE MATTERS SET OUT IN THE FOLLOWING AGENDA.
S Janeway
TOWN CLERK
AGENDA PUBLIC FORUM Apologies for absence Declarations of interest Report of the Town Mayor To approve the Minutes of the Council Meeting held on 12th November 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 26th November 2009 (herewith) WHITE 6. To approve the Minutes of the Extraordinary Meeting held on Thursday 19th November 2009 (herewith) WHITE
7. 7.1 Accounts for payment 14th January 2010 DEEP PINK 7.2 Bank reconciliation November 2009 – Town Mayor Councillor Mrs Lynda Fleming to confirm the bank reconciliation as correct 8. Planning LIGHT GREEN 9. Consultation – Environment Agency – Eastern Yar Draft Flood & Erosion Risk Management Strategy – Download at www.environment-agency.gov.uk/consultations (1 paper copy at meeting) – To respond as deemed appropriate (herewith) YELLOW 10. IWCRP – Farmers Market Trail – To respond as deemed necessary (herewith) PURPLE 11. IWC – Withdrawal of the Island Plan Core Strategy (12) (herewith) RED FOR INFORMATION 12. Parish & Town Council Precepts 2010/2011 Local Government Finance Act 1992 – To note that the IWC request our Precept for 2010 by 29th January 2010 (herewith) DARK BLUE FOR INFORMATION 13. Crab Inn – Dismantled Fence – To comment as deemed appropriate – Cllr J. Gilbey (herewith) WHITE 14. Green Towns Initiative – To appoint a representative to the group 15. Shanklin Theatre – Cllr D. Pugh 16. Town Office 17. Beacon 18. Members’ questions 19. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 17th November 2009Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 26th NOVEMBER 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
TOWN CLERK AGENDA
PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Report from police representative 4. Report from Environment & Neighbourhood Officer 5. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 22nd October 2009 & to note matters arising which do not require formal resolution (herewith) WHITE 6. Accounts 6.1 Accounts for payment 26th November 2009 BRIGHT PINK 6.2 Accounts for payment December 2009 BRIGHT PINK 6.3 Bank reconciliation October 2009 – Town Mayor Councillor Mrs Lynda Fleming to confirm the bank reconciliation as correct
7. Planning – LIGHT GREEN 8. Shanklin Football Club County Ground Green Lane – Proposed siting of eight 1.5m high floodlights to football pitch (P/01443/09) To comment as deemed necessary 9. To authorise Town Clerk, Town Mayor & Councillor D. G. Williams to sign cheques that may arise during recess (payment list for January 2010) 10. Shanklin Theatre 11. Green Towns initiative – To consider supporting a Green Town steering group 12. Proposed upgrade from footpath to bridleway FP 39 – To receive the correspondence and to respond as deemed appropriate (herewith) GREY 13. IWC – IW’s Historical Environment Action Plan – download http://iwight.com/livinghere/archaeology/heap.asp FOR INFORMATION 14. IWC Highways PFI Programme Progress - Councillor D. G. Williams 15 Pre-budget 2010/2011 Members’ suggestions for expenditure to be considered for next years budget to the Town Clerk by 11th December 2009 16. Carol Service – 21st December 18.30 Crab Inn 17. Town office 18. Beacon 19. Members’ questions 20. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369+ shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 2nd November 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 12th NOVEMBER 2009 at 19.30 pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S Janeway
TOWN CLERK
AGENDA
Town Mayor Councillor Mrs Lynda Fleming to welcome Samantha Buck to the meeting to explain the Green Towns initiative. PUBLIC FORUM Apologies for absence Declarations of interest Report of the Town Mayor To approve the Minutes of the Council Meeting held on 8th October 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 22nd October 2009 (herewith) WHITE 6. 6.1 Accounts for payment 12th November 2009 DEEP PINK 6.2 Bank reconciliation September 2009 – Town Mayor Councillor Mrs Lynda Fleming to confirm the bank reconciliation as correct 7. Planning LIGHT GREEN 8. IWC – Notice of Consultation for The Dog Exclusion (Isle of Wight) order 2010 – To receive the Notice and to respond as deemed appropriate full document can be downloaded @ www.iwight.com/dogorders (herewith relevant pages) RED/WHITE 9. Isle of Wight AONB Annual Review 2008-2009 – Document can be downloaded @ www.wight.org.uk (one copy at meeting) FOR INFORMATION 10. Police Report (herewith) FOR INFORMATION DARK BLUE 11. School Reorganisation Appeal (herewith) FOR INFORMATION DARK BLUE 12. IWC – Proposed Dropped kerb Salem Road/Victoria Avenue – To comment as deemed necessary (herewith) YELLOW 13. IW Access Group – Campaign for fully accessible toilets – To comment as deemed appropriate (herewith) PURPLE 14. Dog Bin update – Town Clerk 15. 100th Birthdays – To consider the Town Mayor visiting residents 16. To appoint Member(s) to committees (herewith for Members’) LIGHT PINK 17. To appoint authorised signatories to operate all accounts of the Council with effect from 1st January 2010 (Town Mayor, Deputy Town Mayor, Town Clerk and 2 others) 18. Christmas Tree update 19. Town Office 20. Beacon 21. Members’ questions 22. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 13th October 2009Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 22nd OCTOBER 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway
TOWN CLERK AGENDA Deputy Mayor Councillor Mrs Denyse Larner to welcome Mr Jim Fawcett to explain the recently launched Island Insulation Scheme (paper outlining the scheme attached YELLOW) PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Report from police representative 4. Report from Environment & Neighbourhood Officer 5. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 24th September 2009 & to note matters arising which do not require formal resolution (herewith) WHITE 6. Accounts 6.1 Accounts for payment 22nd October 2009 BRIGHT PINK 7. Planning – LIGHT GREEN 8 . SEC – Installation of decorative lights on Christmas trees – To agree to accept the quote and conditions received (herewith) PURPLE/WHITE 9. Request for a donation to the Royal British Legion Shanklin Branch Isle of Wight Poppy appeal launch held on 17th October s. 137 & 139 Local Government Act 1972 applies (herewith) GREY 10. The Town Crier has asked that her fee for attending the Town Mayor’s reception be donated to a charity of the Town Council’s choice – To choose a charity 11. To formerly note that the raffle at the Town Mayor’s reception held on 3rd October raised £244 cheques have been given to Shanklin Regatta and Shanklin Carnival in the sum of £122 respectively s.145 Local Government Act 1972 applies FOR INFORMATION 12. Procedure & form for inviting the Town Mayor/Deputy Mayor to a function/event (herewith) ORANGE/WHITE FOR INFORMATION 13. IWC School Reorganisation Record of Decision (herewith) LIGHT BLUE FOR INFORMATION 14. NJC for Local Government Services – To note an agreement on the pay scales for 2009/2010 has been reached to be applied from 1st April 2009 FOR INFORMATION 15. IWC - Isle of Wight Biodiversity: celebrating 10 years of local action – This publication can be viewed online at wildonwight.co.uk FOR INFORMATION 16. Floral display pole esplanade – (herewith) RED/WHITE 17. Resident’s issues – To receive the correspondence and to respond as deemed appropriate (herewith) DARK GREEN 18. Eco toilets – Update – Town Mayor Councillor Mrs Lynda Fleming 19. Island Plan – Open Space –Town Mayor Councillor Mrs Lynda Fleming 20. Town office 21. Beacon 22. Members’ questions 23. Isle of Wight Councillor/s’ update
STELLA JANEWAY TOWN CLERK 29th September 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 8th October 2009 at 19.30 pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway
TOWN CLERK
AGENDA
Town Mayor Councillor Mrs Lynda Fleming to welcome Darren Vaughan (CCTV Manager IWC), Simon Dennis (Operations Manager IWC) and John Paterson (Project Manager – Quadrant) to answer Members’ questions regarding CCTV in Shanklin. PUBLIC FORUM
Apologies for absence Declarations of interest Report of the Town Mayor To elect a Deputy Town Mayor for the ensuing year 2009/2010
To approve the Minutes of the Council Meeting held on 10th September 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 24th September 2009 (herewith) WHITE 7. 7.1 Accounts for payment 8th October 2009 DEEP PINK 7.2 Bank reconciliation August 2009 – Town Mayor Councillor Mrs Lynda Fleming to confirm the bank reconciliation as correct 8. Planning LIGHT GREEN 9. IWC – Grass Cutting & Graveyard Amenity Costs – To consider submitting a claim for the cost of maintenance of the War memorial garden (herewith) DARK BLUE 10. Isle of Wight County Training Partnership – Cancellation Policy – To note there is a charge for cancellation or non-attendance of booked training sessions (herewith for Members’) ORANGE - FOR INFORMATION 11. Parish Task Group – The Way Ahead – Informal Induction Day (herewith for Members’) ORANGE 12. IWC – Western Road Development – Electricity Standing Charge & Metered Supply - To discuss the payment thereof (herewith) PURPLE 13. IWC Highways PFI Programme – Progress Update (herewith) PURPLE 14. CCTV – To discuss and decide the following: Whether to proceed with the implementation of CCTV in Shanklin Which option(a)/priority cameras to install Whether to contribute to the annual licence fee and if so how much (herewith) YELLOW/WHITE 15. Town Office 16. Beacon 17. Members’ questions 18. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 16th September 2009Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 24th September 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway
TOWN CLERK
AGENDA Councillor Miss Anne Bishop to welcome Mr Stuart May ACO Prevention & Protection – Isle of Wight Fire & Rescue Service to present the Model for Change Plans
PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Report from police representative 4. Report from Environment & Neighbourhood Officer Councillor Miss Anne Bishop if up for re-election to vacate the Chair and leave the room for the next item of business Town Mayor Councillor Mrs Lynda Fleming to take the Chair
5. To appoint a Chairman of the Planning & General Purposes Committee for the ensuing year 2009/2010 – Nomination paper (herewith for Members) ORANGE – Procedure WHITE Councillor Miss Anne Bishop if having left to return to the meeting 6. To appoint a Deputy Chairman of the Planning & General Purposes Committee for the ensuing year 2009/2010 – Nomination paper (herewith for Members) PURPLE – Procedure WHITE 7. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 23rd July 2009 & to note matters arising which do not require formal resolution (herewith) WHITE 8. Accounts 8.1 Accounts for payment 24th September 2009 BRIGHT PINK 9. Planning – LIGHT GREEN 10. Island Plan Consultation Brief – Consultation on Waste Sites (2) – Document 342 pages can be viewed online at: http://iow-consult.limehouse.co.uk/portal/planning/waste consultation - summary document 27 pages one copy at meeting (herewith) YELLOW 11. IWC Gambling Act 2005: Statement of Licensing Policy – Public Consultation – full document 18 pages can be viewed online at: www.iwight.com one copy at meeting (herewith) GREY 12. Photocopier update 13. Town office 14. Beacon 15. Members’ questions 16. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369+ shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 23rd August 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 10th September 2009 at 19.30 pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway
TOWN CLERK
AGENDA Councillor Mrs Sara Sheath to sign the Declaration of Acceptance of Office in the Town Clerk’s presence prior to the start of the meeting. Apologies for absence Declarations of interest Town Mayor Councillor Mrs Lynda Fleming to welcome Kevin Burton – Traffic Management Isle of Wight Council to discuss the Town Square proposal Town Mayor Councillor Mrs Lynda Fleming to suspend Standing Orders for public forum PUBLIC FORUM Report of the Town Mayor
To approve the Minutes of the Council Meeting held on 9th July 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 23rd July 2009 (herewith) WHITE 7. 7.1 Accounts for payment 10th September 2009 DEEP PINK 7.2 Co-Op Guaranteed Investment Account – To note that the balance of £38,379.37 which matured on 8th September 2009 has been reinvested over an identical term. 7.3 Bank reconciliation July 2009 – Town Mayor Councillor Mrs Lynda Fleming 8. Planning LIGHT GREEN 9. Discussion Paper Appointments – To discuss and agree the way forward – (herewith for Members’) PURPLE 10. Home-Start – AGM invitation – Please RSVP Home-start direct (herewith for Members’) PURPLE 11. Training - IW County Training Partnership – Training Calender Sept 2009 - June 2010/ Code of Conduct Drop in sessions – If Members’ wish to attend training please inform the Town Clerk or email IWC direct (herewith for Members’) YELLOW/ORANGE 12. Falcon Cross Hall – To consider waiving the hire fee for the IWC for the use of Falcon Cross hall for the Western Road development consultation 13. Expiration of Photocopier lease – To consider the outright purchase of a photocopier with service agreement (Town Clerk’s recommendation) (herewith) BLUE 14. NALC – Consultation on consolidation of council tax demand notice regulations including efficiency information – To comment as deemed appropriate (herewith) LIGHT PINK 15. Play builder fund update (herewith) GREY – Councillor R. Priest 16. Church Road update – To comment as deemed necessary (herewith) GREY 17. Mayor’s Reception
18. Shanklin Theatre Update – Councillor D. Pugh 19 Town Office 20. Beacon 21. Members’ questions 22. Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 16th September 2009Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 24th September 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway
TOWN CLERK
AGENDA Councillor Miss Anne Bishop to welcome Mr Stuart May ACO Prevention & Protection – Isle of Wight Fire & Rescue Service to present the Model for Change Plans
PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Report from police representative 4. Report from Environment & Neighbourhood Officer Councillor Miss Anne Bishop if up for re-election to vacate the Chair and leave the room for the next item of business Town Mayor Councillor Mrs Lynda Fleming to take the Chair
5. To appoint a Chairman of the Planning & General Purposes Committee for the ensuing year 2009/2010 – Nomination paper (herewith for Members) ORANGE – Procedure WHITE Councillor Miss Anne Bishop if having left to return to the meeting 6. To appoint a Deputy Chairman of the Planning & General Purposes Committee for the ensuing year 2009/2010 – Nomination paper (herewith for Members) PURPLE – Procedure WHITE 7. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 23rd July 2009 & to note matters arising which do not require formal resolution (herewith) WHITE 8. Accounts 8.1 Accounts for payment 24th September 2009 BRIGHT PINK 9. Planning – LIGHT GREEN 10. Island Plan Consultation Brief – Consultation on Waste Sites (2) – Document 342 pages can be viewed online at: http://iow-consult.limehouse.co.uk/portal/planning/waste consultation - summary document 27 pages one copy at meeting (herewith) YELLOW 11. IWC Gambling Act 2005: Statement of Licensing Policy – Public Consultation – full document 18 pages can be viewed online at: www.iwight.com one copy at meeting (herewith) GREY 12. Photocopier update 13. Town office 14. Beacon 15. Members’ questions 16. Isle of Wight Councillor/s’ update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 13th July 2009Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 23rd July 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
TOWN CLERK
AGENDA PUBLIC FORUM 1. Apologies for absence 2. Declarations of interest 3. Report from police representative 4. Report from Environment & Neighbourhood Officer 5. To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 25th June 2009 & to note matters arising which do not require formal resolution (herewith) WHITE 6. Accounts 6.1 Accounts for payment 23rd July 2009 BRIGHT PINK 6.2 Accounts for payment August 2009 BRIGHT PINK 6.3 Bank Reconciliation June 2009 – Councillor Mrs L. Fleming 7. Planning – LIGHT GREEN 8. Shanklin Town Regatta – Application for grant – (Core grant £1000) s.145 Local Government Act 1972 applies (herewith) 9. Play equipment – Locations thereof in Shanklin – To accept or reject IWC’s suggestions (herewith) PURPLE10. Esplanade Poles – hanging baskets – To receive Southern Vectis’s response and Town Clerk’s update (herewith) ORANGE 11. Priory Road/Church Road – Request for a roundabout – Update – To note the email received and to respond as deemed appropriate (herewith) RED 12. Western Road Development – To make any final comments – Maps, colour pictures – Councillor Miss Anne Bishop 13. The Axing of Southern Vectis route 22 service from August 30th 2009 – To discuss and respond as deemed necessary 14. Consultation - Southern Regional Action Plan for Water Resources – To receive the correspondence and to comment if deemed necessary Action plan can be downloaded from ThamesRegionWR@environment-agency.gov.uk (44 pages) (herewith) GREY 15. Isle of Wight Fire & Rescue Service Consultation on `Model for Change Project` - To note the response and to consider inviting an Officer to the September meeting (herewith) DARK BLUE 16. Proposed Redevelopment in Shanklin – To note the correspondence received and to respond as deemed appropriate (herewith) PEACH 17. Shanklin Theatre 18. Town office 19. Beacon 20. Any other matter that may properly arise – as forwarded by the Town Clerk 21. Members’ questions 22. Isle of Wight Councillor/s’ update 23. Planning - whilst in recess – Planning applications will be emailed to Members’ weekly for their comments 24. Date of next meeting – 10th September at 19.30 TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 8th June 2009 THE ANNUAL MEETING OF SHANKLIN TOWN COUNCIL WILL BE HELD ON THURSDAY 18th JUNE 2009 AT 19.30PM AT FALCON CROSS HALL, FALCON CROSS ROAD, SHANKLIN ISLE OF WIGHT TO CONSIDER THE MATTERS SET OUT IN THE FOLLOWING AGENDA. YOU ARE SUMMONED TO ATTEND.
S. Janeway
TOWN CLERK Town Mayor Councillor Mrs Lynda Fleming to welcome new Members’ PUBLIC FORUM AGENDA Town Mayor Councillor Mrs Lynda Fleming to vacate the Chair and leave the room Councillor D. G. Williams to take the Chair 1. To elect a Town Mayor for the ensuing year 2009/2010 2. Town Mayor to make & sign Declaration of Acceptance of Office 3. Apologies Declarations of interest 5. To elect a Deputy Town Mayor for the ensuing year 6. To fix the allowance of the Town Mayor in pursuance of s.15 (5) of the Local Government Act 1972 (budget Provision £1200) 7. To confirm dates and times of meetings of the Town Council and the Planning and General Purposes Committee for the ensuing year. (All Members of the Council serve on the Planning and General Purposes Committee) 8. To appoint Member(s) to the following committees (subject to change) Spokesman on Financial Matters Vernon Spencer Bequest Group – Town Mayor, Deputy Mayor, Finance Spokesman & 2 others Spokesman on events Falcon Cross Hall Management & Staffing Group–Town Mayor, Deputy Mayor, Finance Spokesman & 2 others (with power to act on matters concerning the day-to-day running of the Hall)/all matters relating to staff CCTV Group – Town Mayor, Deputy Mayor, & 4 others plus local police constable Financial Control Group – Town Mayor, Deputy Mayor, Finance Spokesman & 2 others Amenities Group (suggested terms of reference To prepare capital expenditure programme/five year plan) – Town Mayor, Deputy Mayor, Finance Spokesman & 2 others Police Liaison – Town Mayor & 1 other Highways working Party – Town Mayor, Deputy Mayor, & 4 others Town Audit/Quality Status Working Party – Town Mayor, Deputy Mayor, & 4 others Tourism Working Party – Town Mayor, Deputy Mayor, & 4 others Events Working Party – Town Mayor, Deputy Mayor, & 3 others Bay Regeneration Group – Town Mayor, Deputy Mayor, & 2 others Town Office Group – Town Mayor, Deputy Mayor & 2 others Bay Issues Group – Town Mayor, Deputy Mayor & 2 others
9. To approve the Minutes of the Council 10. To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 28th May 2009 (herewith) WHITE 11. Accounts. 11.1 Payments - BRIGHT PINK 11.2 Bank Reconciliation May 2009 - Councillor Mrs Lynda Fleming 11.3 To appoint authorised signatories to operate all the accounts of the Council with effect from 1st August 2009 (Town Mayor, Deputy Mayor, Finance Spokesman, Town Clerk and 2 others). 12. Planning. LIGHT GREEN 13. Code of Conduct – Please read before the meeting as pursuant to s.52 Local Government Act 2000 Local Elections (Declaration of Office) Order 2001 SI 2002/3941 you will sign your declaration of acceptance of office undertaking to observe the code of conduct before commencement of the meeting (herewith) LIGHT BLUE – HOLE PUNCHED FOR INSERTION INTO COUNCILLOR PACK which you will receive at the meeting 14. Register of Financial and other Interests – For all Members’ to receive a Register of Financial and Other Interests form complete & sign the form and return to the Town Clerk (herewith) FORM WHITE/WHAT TO CONSIDER ORANGE – ORANGE HOLE PUNCHED FOR INSERTION INTO COUNCILLOR PACK 15. Gifts & Hospitality – To receive information & form (herewith for Cllrs) FOR INFORMATION RED/FORM WHITE HOLE PUNCHED FOR INSERTION INTO COUNCILLOR PACK 16. Councillor contact information form – To complete and return to the Town Clerk at the meeting (herewith) PURPLE
17. Play Builder Programme Update – To receive the update and to consider the principles therein and to appoint a Member to attend play development meetings (herewith) DARK BLUE 18. Highway Issues update – To receive the update and to respond as deemed necessary (herewith) DARK GREEN 19. Batts Copse Green Gym Project 2008 Update – (herewith) WHITE Councillor R. Priest to update Members’ 20. Isle of Wight County Training Partnership Training Calender July 2009 – June 2010 – This is included in your Councillor Pack - Code of Conduct training commences 7th July Please contact Town Clerk in plenty of time to book training places 21. Esplanade Decorative Lighting – To choose the motifs (herewith) LIGHT PINK/WHITE 22. Co-Options –The Co-Option process has commenced in accordance with s.87 (2) Local Government Act 1972, Co-Options will take place on 9th July 2009 23. Town Office 24. Beacon 25. Date of next meeting – Our next meeting will take place on Thursday 25th June at 19.30 26. Members’ questions 27. Isle of Wight Councillor/’s update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG ( /FAX: 01983-866369+ shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 5th May 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 14th May 2009 at 19.30 pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway TOWN CLERK
AGENDA PUBLIC FORUM
Apologies for absence Report of the Town Mayor Declarations of interest To approve the Minutes of the Council Meeting held on 9th April 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 23rd April 2009 (herewith) WHITE Accounts 6.1 Accounts for payment 14th May 2009 DEEP PINK
Planning LIGHT GREEN IWC - Ethical Standards Committee Annual Report 2008-2009 – Summary of types of cases referred – full document available from IWC website – (herewith) BLUE – FOR INFORMATION IWC – Parish Team – consultation feedback & final outcome – (herewith) ORANGE – FOR INFORMATION IWC – Esplanade Gardens public conveniences update – To note the timetable for completion of the project & to respond as deemed appropriate (herewith) PURPLE Rylstone Gardens signage update – To note the response received & to respond as deemed necessary (herewith) YELLOW Southern Vectis – Sandown Bay Breezer update – To note the response received (herewith) PEACH Esplanade lighting update – Town Clerk to report Highways Group – To receive their recommendations for various traffic proposals & to respond as deemed necessary – papers at meeting Town Office Beacon Members’ questions Isle of Wight Councillor/s’ update Under s.100A(4) of the Local Government Act 1972, the public and press be excluded for the remainder of the meeting and its last item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1(3) of schedule 12 of the Act Town Mayor Councillor Mrs Lynda Fleming to report on the meeting recently held by the
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 14th April 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 23rd April 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S. Janeway TOWN CLERK AGENDA
Deputy Mayor Councillor Miss Anne Bishop to introduce Mrs Denise Scott & Mr Kevin Burton from the Isle of Wight Council’s Highways department to the meeting to discuss the proposals for Regent Street/High Street & Western Road/High street (herewith) PURPLE/WHITE Build – Out Carter Road – To consider supporting the removal of 2 on-street parking spaces to facilitate the build-out (herewith) PEACH Update on various Highway issues – 1. Issues from Highways meeting 2008, & Monitoring of Queens Road YELLOW/WHITE/BLUE 2. Safety Audit The Revetment GREY/WHITE, 3. Safety Camera Victoria Avenue Report PINK/WHITE (herewith) Deputy Mayor Councillor Miss Anne Bishop to suspend standing orders for item 5 5. PUBLIC FORUM
6. Apologies for absence 7. Declarations of interest 8. Report from police representative 9. Report from Environment & Neighbourhood Officer To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 26th February 2009 & to note matters arising which do not require formal resolution (herewith) WHITE Accounts 11.1 Accounts for payment 23rd April 2009 BRIGHT PINK 11.2 Bank Reconciliation March 2009 - Town Mayor Councillor Mrs Lynda Fleming Planning – GREEN Isle of Wight Council – Stopping up of Highway at Cowleaze (Greatwood Hill) Shanklin – Section 116 Highways Act 1980 – To receive the notice for approval and consent – To comment as deemed necessary (herewith) RED/WHITE Shanklin Theatre user group - To consider waiving the hire fee of £16 for Falcon Cross Hall for the group’s meeting held on 9th April 2009 s.19 Local Government (Miscellaneous Provisions) Act 1976 applies Town office Beacon Members’ questions Isle of Wight Councillor/s’ update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 30th March 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 9th APRIL 2009 at 19.30 pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S Janeway
TOWN CLERK AGENDA Town Mayor Councillor Mrs Lynda Fleming to introduce Mrs Zoryna O’Donnell Head of Community Safety Services and Mr Kevin Winchcombe Principal Licensing Officer – Isle of Wight Council to the meeting to discuss the Under 21 drinking policy and smoking outside licensed premises CCTV update – To note the correspondence received and to respond as deemed appropriate (herewith) PEACH Town Mayor Councillor Mrs Lynda Fleming to suspend standing orders for item 3 PUBLIC FORUM Apologies for absence Report of the Town Mayor Declarations of interest To approve the Minutes of the Council Meeting held on 12th March 2009 & to note matters arising which do not require formal resolution (herewith) WHITE Accounts 8.1 Accounts for payment 9th April 2009 DEEP PINK 8.2 Bank Reconciliation February 2009 – Town Mayor Cllr Mrs Lynda Fleming Planning LIGHT GREEN To formerly accept the resignations of Councillors’ P. Mills and D. Jeffery as tendered on the 26th March 2009 – in accordance with the relevant legislation they are no longer members of this Council and under section 86 of the Local Government Act 1972 The Town Council formally declares these two seats vacant Under s.1 Local Elections (Parishes & Communities Rules) 1986/2215, r8 (3) No by-election will be held as we are now past the "cut-off" date for by-elections in the period leading to the elections in June 2009 Shanklin carnival – To consider waiving the hire fee of £72 for Falcon Cross Hall for the carnival’s Easter Fair s.19 Local Government (Miscellaneous Provisions) Act 1976 applies (herewith) YELLOW Busy Bee – Quotation 2010 – Further to their tender being successful to note that their price for 2010 will remain the same or increase in relation to the retail price index (herewith) YELLOWShanklin Town Brass Band - Application for grant/donation (core grant) s.145 Local Government Act 1972 applies (herewith) BLUE Updates – To note the correspondence and to respond as deemed necessary (herewith) LIGHT PINK Shanklin Esplanade Reorganisation of Youth Services Green Lane Bus Shelters Revetment – Cycling Rylstone Gardens - Signage To consider having an agenda item at the 2nd meeting on the 4th Thursday of the month for ENO to report Councillor Packs Town Office Beacon Members’ questions Isle of Wight Councillor/s’ update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK
TOWN MEETING
This is a meeting of the Electors’ of Shanklin
NOTICE IS HEREBY GIVEN THAT THE ANNUAL TOWN MEETING WILL BE HELD AT THE FALCON CROSS HALL, FALCON CROSS ROAD SHANKLIN, ISLE OF WIGHT, ON THURSDAY 26th MARCH 2009 AT 19.30 P.M. Members’ of Shanklin Town Council are summoned to attend. L Fleming
TOWN MAYOR AGENDA
The Town Mayor Councillor Mrs Lynda Fleming to welcome Mr David Ouston to talk about the Street Pastor Scheme Apologies for absence Declarations of interest To approve and sign the minutes of the Annual Town Meeting held on Thursday 27th March 2008 & to note matters arising which do not require formal resolution (herewith)
4. To receive the annual report of the Town Mayor of Shanklin, Town Councillor Mrs Lynda Fleming on the business of the Town Council for the current year 5. Consultation IWC – Contracts for local bus services – To receive the document and to respond as deemed necessary – Consultation closes tomorrow (herewith) YELLOW 6. Consultation – IWC - Planning Enforcement Protocol – To receive the document and questionnaire and to respond as deemed appropriate Consultation date extended from 23rd March to 6th April (herewith) PURPLE 7. Shanklin Theatre - Councillor D. Pugh to give an updated report
8. To receive submitted questions from the Meeting:- 8.1 Isle of Wight Councillors’: Miss Anne Bishop D. G. Williams D. Pugh 8.2 Town Councillors’ for the Town of Shanklin
9. To discuss any other matter which may properly arise at the Meeting
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 3rd March 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 12th March 2009 at 1800 pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S Janeway TOWN CLERK AGENDA Town Mayor Councillor Mrs Lynda Fleming to introduce Peter Hayward Head of Highways, Chris Wells Transport Policy Manager and Ms Laura Gaudion Assistant Solicitor Isle of Wight Council to the meeting to discuss cycling on the revetment Town Mayor Councillor Mrs Lynda Fleming to suspend standing orders for item 2 PUBLIC FORUM Apologies for absence Report of the Town Mayor Declarations of interest To approve the Minutes of the Council Meeting held on 12th February 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 26th February 2009 (herewith) WHITE Accounts for payment 12th March 2009 DEEP PINK Planning LIGHT GREEN Consultation – IWC – Competition to establish a new secondary school in Sandown – DOWNLOAD Full document www.eduwight.iow.gov.uk (52 pages) (Notice herewith) 1 paper copy at meeting YELLOW Esplanade moorings – (herewith) YELLOW Onboard TV – To consider the promotion of Shanklin on board Wightlink ferries (herewith) PEACH IWC – Play Builder Fund – To formerly consider submitting an expression of interest project appraisal form (herewith) PURPLE IWC – Various Streets (IW Width Restriction) Order No 1 2008 – To note this order came into operation on the 6th March 2009 (herewith) LIGHT BLUE Revetment – Cycling – To further consider cycling on the revetment Application for donation IW synchronized skating team – s.145 Local Government Act 1972 applies (herewith) GREY Financial details at meeting Police representation at meetings – To consider a regular agenda item for the police to update on local issues at the 4th meeting of the month Buskers update – IWC response to Clerk’s question at Question Crime event (herewith) LIGHT PINK Town Office Clerk’s leave Beacon Members’ questions Isle of Wight Councillor/’s update Under s.100A(4) of the Local Government Act 1972, the public and press be excluded for the remainder of the meeting and its last two items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of schedule 12A of the Act Watering of floral decorations 2009/2010 – To consider the tenders received (papers at meeting) Planting of floral decorations 2009/2010 – To consider the tenders received (papers at meeting)
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 16th February 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 26th February 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S Janeway
TOWN CLERK
AGENDA Councillor Mrs D Larner to introduce Sgt Rachael Roscoe to talk about the policing of the revetment in Shanklin Councillor Mrs D Larner to suspend standing orders for item 2 PUBLIC FORUM Apologies for absence Declarations of interest To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 22nd January 2009 & to note matters arising which do not require formal resolution (herewith) WHITE Accounts 6.1 Accounts for payment 26th February 2009 BRIGHT PINK 6.2 Bank reconciliation January 2009 - Finance Spokesman Councillor D. Jeffery 6.3 Co-Op guaranteed investment account valued at £38074.25 is due to mature on 8th March 2009 – To consider the following: investing for a further 3 months at 1.43% gross interest or for 6 months at 1.59% gross interest (subject to change) 6.4 External Auditors Certificate & Opinion – To receive the report & to note no recommendations were made WHITE Planning LIGHT GREEN IW Youth Council – To consider inviting TS to give a presentation on the views of youths in Shanklin (herewith) PURPLE Consultation IWC – Contracts for local bus services – To receive the document and to respond as deemed necessary (herewith) PURPLE IWC – Youth Engagement Strategy – To note the letter received & to respond as deemed appropriate (herewith) YELLOW IWC – Ethical Standards Committee & Feedback to Parish & Town Councils & IW Council Committees – To receive the document & to respond as deemed necessary (herewith) YELLOW IWC - Parish & Community Development Team – Reduction of services –To respond as deemed appropriate (herewith) LIGHT BLUE Consultation – Code of recommended practice on local authority publicity Download full document www.communities.gov.uk (34 pages) 1 paper copy at meeting – To respond as deemed necessary (letter herewith) PEACH Consultation – Sandown High School Sandown Sports College Trust Change of Age Range & Expansion of Sandown High School Download full document @ www.sandownhighschool.com To comment as deemed appropriate (summary herewith) LIGHT PINK That’s Service Party Shop – To consider waiving the hire fee for Falcon Cross Hall for 30th & 31st December 2009 Beach Advisory Committee – Councillor Miss Anne Bishop to give a verbal report Tourism signs in Shanklin – Councillor Miss Anne Bishop Town office Members’ questions Isle of Wight Councillor/s’ update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 3rd February 2009 Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 12th February 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda.
S. Janeway TOWN CLERK
PUBLIC FORUM AGENDA Apologies for absence Report of the Town Mayor Declarations of interest To approve the Minutes of the Council Meeting held on 8th January 2009 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 22nd January 2009 (herewith) WHITE To adopt the Minutes of the Finance Committee held on Thursday 15th January 2009 (herewith) WHITE Accounts for payment 12th February 2009 DEEP PINK Planning LIGHT GREEN Consultation - IWC- Fire & Rescue Authority Draft Integrated Risk Management Plan 2009-2014 – Download document @ www.iwight.com (21 pages)(1 paper copy at meeting) – To comment as deemed appropriate Consultation – Sandown High School Sandown Sports College Trust Change of Age Range & Expansion of Sandown High School Download full document @ www.sandownhighschool.com To comment as deemed necessary (herewith YELLOW) Consultation – IWC – Model Standards 2008 for Caravan Sites in England Public Consultation – Download document @ www.iwight.com (32 pages, questionnaire 12 pages) (1 paper copy at meeting) – To comment as deemed appropriate (herewith PEACH) Landguard Holiday Park Signage Update – To note the reply received –(herewith) PURPLE FOR INFORMATION Eco Loos – Timescale – To note the information received – (herewith) PURPLE FOR INFORMATION IWC - Bus Shelter Provision 2008/9 – The deferment of installation of shelters in Shanklin – To respond as deemed necessary (herewith) BLUE IWC – Timetable for Elections 2009 (herewith) BLUE FOR INFORMATION Shanklin Theatre: 16.1 Councillor D. Pugh to report on a meeting that took place earlier this evening at Shanklin theatre 16.2 IWC budget meeting – phased transition of the theatre Members’ to give their representations Town Office Beacon Members’ questions Isle of Wight Councillor/’s update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 13th January 2009
Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 22nd January 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S Janeway
TOWN CLERK PUBLIC FORUM AGENDA Apologies for absence Declarations of interest To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 27th November 2008 & to note matters arising which do not require formal resolution (herewith) WHITE Accounts 4.1 Accounts for payment 22nd January 2009 BRIGHT PINK 4.2 To note that Finance Spokesman Councillor D. Jeffery confirmed & signed off bank reconciliation’s for November & December 2008 as being correct Planning LIGHT GREEN Earl Mountbatten Hospice – To note the carol service raised £514.39
Batts Copse update – To note the reply and respond as deemed necessary (herewith) YELLOW Isle of Wight Council – Stopping up of Highway at Cowleaze Hill – Section 116 Highways Act 1980 – To receive Notice of the Application and to respond as deemed appropriate (herewith) YELLOW Woolworth’s Stores – vacant premises – To discuss the uses thereof Revetment Cycling – To consider pursuing limitation of cycling on the revetment IWC – Allotments – IWC’s proposal to transfer statutory allotments to Town & Parish Councils (herewith) PURPLE Budget 2009/2010 – Local Government Finance Act 1992 – To receive and accept the Finance Committees recommendations and set the precept for that year (herewith for members’) GREY To receive a report from the Finance Committee and to adopt if deemed appropriate (herewith for members’) GREY Shanklin Theatre Update – Councillor D. Pugh to report Town office Members’ questions Isle of Wight Councillor/s’ update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 29th December 2008
Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 8th JANUARY 2009 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S. Janeway
TOWN CLERK
PUBLIC FORUM AGENDA
Apologies for absence Report of the Town Mayor Declarations of interest To approve the Minutes of the Council Meeting held on 13th November 2008 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 27th November 2008 (herewith) WHITE Accounts DEEP PINK 6.1 Accounts for payment 8th January 2009 6.2 Internal Audit Report (interim) 2008-2009 – To receive the report and to respond as deemed appropriate (herewith) PEACH Planning LIGHT GREEN IWC – Hope Road toilet development – To comment on the plans as deemed necessary (herewith) WHITE Heathfield House update (previously emailed) – To note the information received (herewith) FOR INFORMATION Isle of Wight Primary Care Trust – Invitation to join Patient Panel – To receive the invitation and to respond direct to Jo Cram if appropriate (herewith FOR MEMBERS’) YELLOW IW. Bus Users’ Group deemed appropriate (herewith) BLUE Isle of Wight Society – Conservation Awards 2008 – To receive the document and to consider nominating a development within the Town – (herewith) DARK GREEN Consultation - Isle of Wight AONB Draft Management Plan 2009-2014 – To receive the document and to comment as deemed appropriate (herewith FOR MEMBERS’) DOCUMENT Friends of Shanklin Theatre – To consider a Member of the Town Council becoming a representative on the group IWC – Painting of railings in Shanklin – To note the information received (herewith) FOR INFORMATION GREY Planning – To receive information regarding material considerations & Use classes orders (hole punched for Councillors’ packs) (herewith FOR MEMBERS’) - PURPLE COUNCILLOR J. FLEMING To report on the workshop he recently attended IWC Consultation – Island Plan – Please download or view @ www.iow.gov.uk – (latest consultations) (submission core strategy) or @ http://iow.limehouse.co.uk/portal/planning/cs/subcs - 96 pages – paper copy at meeting
Councillor D. Bartlett – Councillor D. Bartlett has not attended any meeting of the council since May 2008 nor has any request been received to extend his period of absence beyond the 6 month period. Therefore as Councillor D. Bartlett has not attended a meeting for over six months in accordance with the relevant provision of the Local Government Act 1972 he is no longer a member of this Council and under section 86 of the Local Government Act 1972 the Town Council must formally declare this seat is vacant. No by-election will be held as we are now past the "cut-off" date for by-elections in the period leading to the elections in June 2009. 19. Shanklin Theatre update – Councillor D. Pugh Shanklin Theatre – Redevelopment thereof – Options Appraisal – To receive the document and to respond as deemed appropriate Full document previously emailed & available at meeting. Documentation relevant to Shanklin (herewith) WHITE Sandown Town Council – Shanklin Theatre – To note the request for a joint meeting and to respond as deemed necessary (herewith) DARK BLUE Town Office 23. Beacon Members’ questions 2 5. Isle of Wight Councillor/’s update
TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 17th November 2008
Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 27th NOVEMBER 2008 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S Janeway
TOWN CLERK PUBLIC FORUM AGENDA Apologies for absence Declarations of interest To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 23rd October 2008 & to note matters arising which do not require formal resolution (herewith) WHITE Accounts 4.1 Accounts for payment 27th November 2008 BRIGHT PINK 4.2 Accounts for payment December 2008 BRIGHT PINK 4.3 Co-Op Guaranteed investment deposit account – To note that this account in the sum of £37605.47 is due to mature on 9th December and will be reinvested for a further three months over an identical term 4.4 Bank reconciliation October 2008 – Finance Spokesman Councillor D. Jeffery Planning LIGHT GREEN IWC – Invitation Conference - who pays for care – (herewith) BLUE Please inform Clerk of attendance IWC – Invitation – Physical & Sensory Disability Strategy event – (herewith) BLUE – (If you wish to attend please contact Louise direct) Christmas Carol Service – This will take place on Monday 22nd December at the Crab Inn at 18.30 – (herewith) WHITE Update on the South East Plan – for the latest information visit www.southeast-ra.gov.uk/southeastplan FOR INFORMATION Shanklin Carnival – application for a further donation of £5000 - s.145 Local Government Act 1972 - (herewith) GREY Shanklin Carnival – application for free hire of Falcon Cross Hall (herewith) GREY Date of scheduled local elections in England in 2009 – (herewith) GREY FOR INFORMATION IWC – Public conveniences open for the winter 2008 – (herewith) YELLOW – FOR INFORMATION IWC – Expansion of the town centre managers initiative under the new name – Environment & neighbourhoods officers – (herewith) PEACH – FOR INFORMATION Budget 2009-2010 – Considerations for budget to be passed to Clerk before 15th December 2008 Freedom of Information Act 2000 New Model Publication Scheme – To adopt the Model Publication Scheme & to request Clerk to take any necessary actions for the Town Council to comply with the Model Publication Scheme, as soon as possible (herewith) PURPLE Esplanade Clock – Update (herewith) RED Shanklin Theatre Update – Councillor D. Pugh to report Town office Members’ questions Isle of Wight Councillor/s’ update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 3rd November 2008
Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of SHANKLIN TOWN COUNCIL to be held on THURSDAY 13th November 2008 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S. Janeway
TOWN CLERK
PUBLIC FORUM AGENDA
Town Mayor Councillor Mrs Lynda Fleming to introduce Mr Richard Lovell & Andrew McIntyre IWC to give a presentation on the proposals for Batts Copse play equipment Apologies for absence Report of the Town Mayor Declarations of interest
To approve the Minutes of the Council Meeting held on 9th October 2008 & to note matters arising which do not require formal resolution (herewith) WHITE To adopt the Minutes of the Planning and General Purposes Committee held on Thursday 23rd October 2008 (herewith) WHITE Accounts DEEP PINK 7.1 Accounts for payment 13th November 2008 Planning LIGHT GREEN Consultation – The making & enforcement of byelaws – To receive the consultation document and to respond as deemed necessary (herewith) GREY Off Shore moorings – To receive the quote and to respond as deemed appropriate (herewith) GREY Consultation – Codes of conduct for local authority members & employees – To receive the consultation document and to respond as deemed appropriate (herewith) Road Closure meeting 16/10/2008 – To consider waiving the Falcon Cross Hall hire fee for this meeting Revetment – Cycling update – To receive the correspondence and to respond as deemed necessary (herewith) YELLOW Isle of Wight Inter-Island Bowls Tournament 2009 – application for donation – To consider their request – s.19 Local Government (Miscellaneous Provisions) Act 1976 (herewith) DARK BLUE Batts Copse play equipment – To consider giving funding to the IWC towards the purchase of new play equipment – s.19 Local Government (Miscellaneous Provisions) Act 1976 16. County Ground – Shanklin Football Club – extension to building and lease of recreation ground – To receive the correspondence and to respond as deemed appropriate (herewith) RED
17. Interim Salary Scales October 2008 – To note the correspondence received (herewith) RED FOR INFORMATION Width Restriction – Downland View – re-routing of buses – To receive the correspondence and to respond as deemed necessary (herewith) PURPLE Old Village – Drinking Fountain – Clerk to report Town Office Update on Hope Road toilet development – Councillor D. G. Williams to report 22. Beacon Members’ questions 24 . Isle of Wight Councillor/’s update
SHANKLIN TOWN COUNCIL TOWN CLERK MS STELLA JANEWAY LL.B (Hons) CiLCA AILCM 33 AVENUE ROAD SHANKLIN ISLE OF WIGHT PO37 7BG (/FAX: 01983-866369 +shanklintowncouncil@hotmail.com
STELLA JANEWAY TOWN CLERK 13th October 2008
Members of SHANKLIN TOWN COUNCIL are summoned to a meeting of the PLANNING AND GENERAL PURPOSES COMMITTEE to be held on THURSDAY 23rd October 2008 at 19.30pm at Falcon Cross Hall, Falcon Cross Road, Shanklin Isle of Wight to consider the matters set out in the following agenda. S Janeway
TOWN CLERK PUBLIC FORUM AGENDA Apologies for absence Declarations of interest To approve the Minutes of the last meeting of the Planning and General Purposes Committee held on 25th September 2008 & to note matters arising which do not require formal resolution (herewith) WHITE Accounts 4.1 Accounts for payment 23rd October 2008 BRIGHT PINK 4.2 Bank reconciliation September 2008 – Finance Spokesman Councillor D. Jeffery Planning LIGHT GREEN Consultation – Partial review of the South East plan - gypsy & traveller accommodation needs – To receive the consultation document and to respond as deemed appropriate (herewith) PURPLE PLUS DOCUMENT & RESPONSE FORMS (FOR MEMBERS’)
Consultation – Sandown High School – changing the lower age limit to 11 years old – To receive the consultation document and to respond as deemed necessary (herewith) BLUE Licensing – Update on the Licensing Act 2003 – Leaflet produced by the IWC – (herewith) YELLOW – FOR INFORMATION (HOLE PUNCHED TO BE INSERTED INTO MEMBERS’ COUNCILLOR PACKS) 2009 Date of English Local Elections – To be approved by Parliament and made no later than 7th November 2008 (herewith) PEACH FOR INFORMATION Sailing Club shrub bed – To consider IWC’s request and to respond as deemed appropriate (herewith) PEACH IWC – Highways Issues update – To note the correspondence (herewith) DARK GREEN Polling station clarification (herewith) DARK GREEN FOR INFORMATION Members’ declaration of prejudicial interest at meetings – a summary (herewith) WHITE – FOR INFORMATION (HOLE PUNCHED TO BE INSERTED INTO MEMBERS’ COUNCILLOR PACKS) Christmas trees 2008 – To receive SEC’s quotation for illumination of 2 trees (herewith) GREY Boundary review – To view maps showing changes to wards in Shanklin visit http://www.electoralcommission.org.uk/boundary-reviews/all-reviews/south-east/isle-of-wight (you will need to zoom in 150%+) FOR INFORMATION Clock Tower Shanklin Seafront Update – (herewith) RED – FOR INFORMATION Councillor Miss Anne Bishop – report on recent road closure meeting Clerk’s Leave Town office Members’ questions Isle of Wight Councillor/s’ update |
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