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SHANKLIN TOWN COUNCIL
Minutes of a Meeting of the Town Council held at Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 11th September 2008 PRESENT: Mrs. L. Fleming - Town Mayor Miss A. Bishop - Deputy Town Mayor Councillors’ J. B. E. Breward, J. R. Luscombe (L), R. Priest (L) D. G. Williams, G. Nichols (L), D. Jeffery, P. Mills, Mrs D. Larner, J. Fleming, N. Hilson, R. Bartlett and D. Pugh. PUBLIC FORUM Points raised: Park Resorts road retrospective planning application, Carter Avenue flats, Eco Island project. One Island coastal defences grant £15000 earmarked for Shanklin. Hyde Road navigation. (TC to write IWC no response road signs from Park Resorts.) Town Mayor Councillor Mrs L. Fleming welcomed Ms Sarah Mitchell & Mr John Metcalfe – Isle of Wight Council to the meeting to discuss the possible re-location of Shanklin library & Regeneration of the Bay. Points raised: John Metcalf: Library portfolio – revaluing of all library sites, Shanklin & Ventnor are top 2 priorities. Draft report is being prepared. Business case needs to be made with costings. Money from sold library site cannot be ring fenced for new library. IWC leader – Shanklin & Ventnor priority is good news. IWC are also spending £313,000 on Shanklin theatre. - Property in Shanklin is at a premium there are none unless a shop closes down; we need to ensure everything is in place for when one becomes available. - Disappointed library money cannot be earmarked. The budget process for IWC is starting in November this year.Regeneration – Sarah Mitchell – Changes to senior management team. Steve Beynon and Stuart Love are looking at all sites on the Island. The Bay regeneration has got lost there needs to be a map of all possible regeneration sites, these are currently being reviewed and IWC will revisit what is possible. IWC Leader – Island plan process going on for 2.3 years. 2 final bids on Spa site – October cabinet meeting possible s.106 money for STC. - There is no continuity Arrup report for Bay assured people something would happen, Bay steering group formed and an employee appointed by IWC but only one meeting took place. Sarah explained that interim officers had disappeared because of the Undercliff enquiry; the steering group was a talking shop. Sarah – there is now a change of officers a range of issues needs to be addressed one person cannot deal with all those issues there needs to be a new structure in place. - When people change strategies change, Andy Sutton when in post saw the Bay as a whole, a change of leader brought a change of thought and all meetings ceased. - STC were told that they would be consulted on the Spa site there were 5 short-listed now it’s down to 2 and one preferred one. IWC Leader – it is not policy for town and parish councils to be involved in negotiations, IWC make final overall policy decisions. Sarah will discuss and contact Cllr Pugh and Cllr Miss Anne Bishop. – Need to know what the scheme will bring to Shanklin.Airport – IWC survey – closing down the airport – IWC Leader pointed out that the airport is in private ownership however the IWC may say the land should be designated for something else. IWC Leader will look at the covenant re airport land.Town Mayor Councillor Mrs Lynda Fleming thanked Sarah and John for attending. APOLOGIES FOR ABSENCE There were no apologies for absence. REPORT OF THE TOWN MAYOR The Annual pier-to-pier swim was cancelled on the 17th August due to adverse weather conditions. It was re-arranged for the 31st August when they were lucky to have good conditions. There were 44 entrants in different categories. The first person home was Bridget Bewick from Maidenhead Marlins in 30 minutes 30 seconds followed by Isle of Wight Masters swimmer Amy Rickards 30 seconds behind. The third place was taken by the first man Philip Disley from Fareham Creekers all 44 swimmers finished the swim. Well done. On behalf of the Regatta committee and the swimmers I would like to thank Shanklin & Sandown rowing club for the use of their clubhouse and facilities on the day. Also the hot soup that was provided by them for the swimmers who were very appreciative after being in the water for over half an hour. Whilst mentioning the rowing club, at the Ryde rowing regatta Shanklin novice four crew won their event, the team consisted of Sophie Wade-Smith, Emily Stott, Sophie Oatley and Emma Sturrock. This team has been entered in the South Coast competition on 13th September. They will be competing against teams from Lands End to Dover. We wish them well. The Shanklin men’s junior pairs crew of Paul Grattage & James Thompson won the Hants and Dorset junior pairs. Last time the club won this competition was in 1996. Well done again. On the 4th September I attended the Power to the Parishes Conference at Gurnard Pines, which was well attended and interesting with various speakers including the Island MP, Dame Ellen MacArthur, representatives form the National Association of Local Councils and the IW Council leader and other councillors. DECLARATIONS OF INTEREST 21. IWC One million blooms – Councillor R Priest – is involved with Shanklin Youth Club. MINUTES To approve the minutes and to note matters arising which do not require formal resolution. RESOLVED: That the minutes of the meeting held on Thursday 10th July 2008 having been previously circulated, be approved and signed. MATTERS ARISING – There were no matters arising. 6. MINUTES RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 24th July 2008 having been previously circulated, be adopted.
7. ACCOUNTS 7.1 Accounts for payment 11th September 2008 RESOLVED: That the accounts, as circulated in the sum of £1825.74 be approved for payment. 7.2 Bank Reconciliation July 2008 RESOLVED: Finance Spokesman Councillor D. Jeffery confirmed the Bank Reconciliation as correct. 7.3 Co-op Investment Bond RESOLVED: Members’ noted that the balance of £37,123.66 on maturity is to be reinvested for a further 3 months. 8. PLANNING The Committee considered the applications set out in the attached schedule: RESOLVED: that the following recommendations be made. NO COMMENT P/01779/08 – Detached house with integral double garage (revised scheme) PLOT 3 RUSH CLOSE – CENTRAL P/01780/08 – Detached house with integral double garage PLOT 18 RUSH CLOSE - CENTRAL P/01781/08 – Detached house with integral double garage PLOT 4 RUSH CLOSE – CENTRAL P/01664/08 – Removal of redundant lift shaft; re-arrangement of floor layout of main building to form 2 additional units of holiday accommodation; external alterations to front elevation of the coach house LUCCOMBE VILLA 9 POPHAM ROAD - SOUTH P/01698/08 – Alterations & change of use from retail to beauty therapy studio 37 HIGH STREET – SOUTH P/01737/08 – Detached house REAR OF 41 HIGH STREET (LANE LEADING OFF ORCHARDLEIGH ROAD) – SOUTH P/01856/08 – Proposed detached double garage MUFFETS ASH GROVE LUCCOMBE - SOUTH License premises application for Cyprus House Victoria Avenue – no documents to download from IWC website, cannot comment without knowing what it is for. Cllr D. Pugh thinks rules on town councils commenting on license application have changed and will email these to the Clerk. Clerk will enquire what the license is for.
CONSULTATION – CREATING AN ENVIRONMENT FOR A THRIVING THIRD SECTOR ON THE ISLE OF WIGHT Members’ received the document and commented thus: RESOLVED: Members’ noted the consultation document and had no comments to make. NALC – LEGAL BRIEFING – THE POWER OF THE PROMOTION OF ECONOMIC, SOCIAL OR ENVIRONMENTAL WELL BEING RESOLVED: Members’ received and noted the document. BEACH ENVIRONMENT ADVISORY COMMITTEE (BEAC) Members’ received the minutes of the 22nd May 2008 and responded thus: Cllr J. Fleming was down as a non attendee it was agreed way back in March that he would attend but did not receive an agenda. RESOLVED: Councillor Miss Anne Bishop would like to attend the meetings as well. CONSULTATION – PROPOSED CHANGES TO THE DRAFT SOUTH EAST PLAN RESOLVED: Members’ noted the consultation document and had no comments to make. IWC REVIEW OF POLLING DISTRICTS AND POLLING PLACES RESOLVED: Clerk to enquire where the polling station for the new Shanklin North/Lake South ward will be, until that information is available members’ are unable to comment. INVITATION – THE IW HISTORIC ENVIRONMENT ACTION PLAN (HEAP) RESOLVED: Town Mayor Councillor Mrs L Fleming to attend. SCHOOLS UPDATE – COUNCILLOR D. PUGH Consultation ends on 26th September. Proposals for Shanklin: both Shanklin C of E and Gatten and Lake will expand. Children will be kept in the town for an extra two years. From 2010 both schools will take one more year then in 2011 take year 6, this will apply to those just started in the current year three. Then from year seven (age 11) will go to the new Sandown Secondary School, which will be split across the current Sandown High and Sandham Middle school sites. Lake Middle & Sandham Middle Schools from 2010 will lose year five. Years Six, Seven and Eight will come under the governance of the new secondary school at Sandown. Shanklin will have a mixture of community and church primary schools. In November the process begins for tendering for secondary schools, all organisations can bid to run their schools, final decision will not be made until after next June. This of course means things could change if due to the election a new administration comes in. The Conservatives and Liberal Democrats both support the two tier system so it is hoped that if a new administration is voted in they will be prepared to implement what has already been set up. Obviously there are no guarantees and things could change. TOWN OFFICE UPDATE Councillor J. Fleming reported on the last office meeting. Clerk reported that IWC are ready to prepare the draft contract and agree with the proposals for the moving of the bins and changes to passage way. RESOLVED: Meeting of the office group to take place on Wednesday 17th September. HIGHWAY ISSUES UPDATE Councillor G. Nichols gave the following report re meeting Kevin Burton IWC Highways Department 14th August 2008 – Numerous traffic management items had been listed for discussion. All were recorded in a book by Mr Burton for further examination. This report highlights some of the more important matters discussed and the provisional agreement obtained. 1. Junction of St Georges Road/Clarendon Road – decided to leave things as they are. 2. Junction of Crescent Road/Queens Road – decided to extend yellow lines by one car length. 3. Junction of Victoria Avenue/Salem Road/High Street/Steephill Road – this is associated with parents picking up children from the youth club. Decided to leave things as they are. Traffic Warden to be detailed off to patrol the area on youth club nights. 4. Speed limit enforcement in Queens Road – decided to put in a speed-monitoring device to determine the exact situation. 5. Crossing outside Falcon Cross Hall – decided this is impractical. 6. Cars parked in Victoria Avenue obscuring the view – decided to install yellow lines as necessary. 7. Cars parked on pavements at various locations – this is a ticketing offence. Parking attendants to monitor and action as necessary. 8. Bay markings in Regent Street – to be investigated. It could be that the bays, which must be of regulation size, would reduce the number of vehicles able to park. 9. Pedestrian crossing outside medical centre – decided that a crossing is impractical, but building out to one car width (as has been done in Regent Street by the entrance to the car park) will be investigated. This will mean losing one car parking space. 10. Parking in Clarendon Road – pavement parking to be explored. 11. Parking in Spring Gardens – impossible to obtain consensus on one-way street, so in abeyance. 12. No left turn painted on Western Road at its junction with Landguard Road – to be investigated. 13. Coaches parking outside hotel at junction of Atherley Road/Arthur’s Hill – enforcement, traffic wardens to deal. 14. Junction of Church Road/Priory Road – this is ongoing and a roundabout or traffic lights will be implemented at some stage. For "Forward Plan". 15. Speed cameras: - Victoria Avenue – leave for time being Old Village – not eligible, no deaths or major accidents. 16. The Mall High Street – this will be revisited. Costs have escalated. We are now talking about hundreds of thousands rather than tens. For "Forward Plan". 17. Dogleg in St. Johns Road – to be re-visited and provisionally inserted in the "Forward Plan". 18. Pavement at Cliff Bridge – provisional inclusion in "Forward Plan". BAY ISSUES UPDATE Councillor J. Fleming reported that a meeting had taken place between Shanklin, Sandown Town Council and Lake Parish Council to discuss cycling on the revetment, the outcome was that the same day Clerk wrote a letter requesting a meeting with IWC officers’ posted it to Sandown to be signed by their Town Mayor who was to pass it to Lake for their Chairman’s signature and return it to the Clerk to obtain a signature and post on to IWC, despite the letter being posted 4 weeks ago we are still awaiting its return. RESOLVED: When letter received to be signed by Town Mayor and passed to IWC.
ONE ISLAND PUBLIC CONVENIENCE PROGRAMME 2008-2009 RESOLVED: Councillors’ Miss A Bishop, Pugh, Williams, and Mills to attend a meeting with IWC on 22nd September at 9.30 to discuss the development of Esplanade toilets. CONSULTATION – ISLAND PLAN – RURAL SUSTAINABILITY MATRIX SETTLEMENTS RESOLVED: Members’ noted the document and had no comments to make. IWC – ONE MILLIION BLOOMS Councillor R. Priest left the meeting for the duration of this item. RESOLVED: Clerk to write to Matthew Chatfield IWC re Members’ support Shanklin youth club’s application. URGENT ITEMS There were none. BEACON No items for the beacon. MEMBERS’ QUESTIONS Clerk enquired of Councillor D. Pugh how much of the £313,000 for the theatre has been spent – none so far. ISLE OF WIGHT COUNCILLOR/S’ UPDATE Fire issues.
Thursday 9th October 2008………………………………………….…
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