SHANKLIN TOWN COUNCIL

PRESENT: Councillor Mrs D. Larner (Chair)

Councillor S. Knight (Deputy Chair)

Councillors’ Mrs. L Fleming, R. Priest, J. Fleming, J. Gilbey, D. G. Williams, J. Luscombe, C. Quirk, Mrs S. Sheath, D. Pugh, R. Bartlett, Town Clerk, police representative, & 7 Members’ of the public. No press were present.

PUBLIC FORUM

Points raised: Green Towns Group. Quay Arts, Ventnor Winter gardens. IW Council budget no proposals to shift funding. Shanklin theatre. Town Plan.

1. APOLOGIES FOR ABSENCE were received from ENO.

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 26^th November 2009 having been

Previously circulated, be approved and signed & to note matters arising which do not require formal resolution.

 

 

 

 

MATTERS ARISING

Item 7. Councillor Pugh updated Members’ on 22 Church Road the Officer’s recommendation was overturned they will remain as holiday use; although the applicant does have the right of appeal.

Item 11. Councillor Mrs Sara Sheath will update Members on the Green Towns Group at the next meeting.

RESOLVED: That the accounts as circulated, in the sum of £1915.22 be approved for payment.

8. PLANNING

Councillors’ D. Pugh and D. G. Williams both declared an interest as Isle of Wight Council Members.

The Committee considered the applications set out in the attached schedule: RESOLVED: that the following recommendations be made:

P/00043/10 – Two storey extension to form three holiday units to include roof space accommodation; parking OLD SCHOOL HOUSE CHURCH ROAD Members’ feel this is an overdevelopment of the site. If planning permission were granted for holiday units Members’ are not confident that the units would remain as holiday units and not be changed to residential in the future.

NO COMMENT

P/01876/09 – Replacement of planning permission (P/02018/06/TCP/24625/D: OUTLINE FOR 12 FLATS) in order to extend the time limit for implementation FORMER HIGHLANDS HOTEL SITE PRIORY ROAD - SOUTH

P/00053/10 –Single storey at rear of property extension to form garden room & alteration to bedroom to provide en-suite facility 16 HUNGERBERRY CLOSE Members’ noted the following: NOTIFICATION OF STREET COLLECTION FOR INFORMATION Issued under the Police, Factories, etc (Miscellaneous Provisions) Act 1916 SOLENT SEA RESCUE ORGANISATION BETWEEN THE HOURS OF 0800 TO 2355 FOR THE PERIOD 26/2/2010 TO 26/2/2010 BRITISH HEART FOUNDATION BETWEEN THE HOURS OF 0900 TO 1700 FOR THE PERIOD 07/02/2010 TO 07/02/2010 & 0930 TO 1630 FOR THE PERIOD 12/02/2010 TO

 

12/02/2010 & 0930 TO 1630 FOR THE PERIOD 24/02/2010 TO 24/02/2010 NOTIFICATION OF HOUSE TO HOUSE COLLECTION

FOR INFORMATION Issued under the House to House Collections Act 1939 House to House Collections Regulations 1947 (as amended)LITTLE TREASURES CHILDREN’S TRUST FOR THE PERIOD 25/01/2010 TO 31/12/2010 WITHIN THE AREA OF THE ISLE OF WIGHT COUNCIL NAMELY: THE WHOLE ISLAND. Attached also David Pugh’s update on the Adelaide site & 22 Church Road. Road Works list.

9. CHRISTMAS CAROL SERVICE

RESOLVED: Members’ noted that the carol service raised the sum of £326.39 for the Earl Mountbatten Hospice.

10. IWC – TRADING STANDARDS – SCAMNESTY CAMPAIGN

RESOLVED: Members’ noted the information received.

11. SANDOWN NATIONAL COAST WATCH INSTITUTION (NCI)

RESOLVED: To invite a member of NCI to a meeting to give a presentation on how NCI will benefit the local community.

12. IW NHS – HEALTH TRAINER LINKS

RESOLVED: Members’ received and noted the questionnaire and agreed not to complete the questionnaire and not to become involved.

13. IWC GRASS CUTTING AMENITY GRANT

RESOLVED: Members’ noted that our grant application was successful in the sum of £589.

 

 

 

 

 

 

 

14. FINANCE COMMITTEE REPORT

RESOLVED: Members’ agreed and adopted all of the recommendations made by the finance committee as follows:

1. Increasing the hire charges of Falcon Cross Hall to: £18 for the first two hours (minimum) (currently £17) Each additional hour or part thereof £9 (currently £8) to take effect from the 1^st June 2010.

2. To accept M.W’s quote for maintenance of the war memorial garden in the sum of £560 paid quarterly.

3. To increase the core grant for Shanklin Regatta to £1500.

4. To adopt Town Clerk’s Policy to assess requests for grants.

5. To accept the budget as distributed for 2010/2011.

5.1 To write to Sandown/Shanklin Military Band informing them that they have been taken off the core grant list as they have not applied for a grant for the past two years – they can apply for an ordinary grant in the future.

6. To set the precept at £108974 a 30% increase on last year. Band D to be £30.18 an increase of £7.57.

7. 7.1 to pay Town Clerk for extra hours worked during May & Dec.

7.2 To increase the cleaners wages by 0.31p per hour from 1^st June

2010.

7.3 To increase the core grant for Shanklin Carnival to £1500.

RESOLVED: Members’ agreed & adopted all the recommendations made by the finance committee and set the precept for the year at £108,974.

16. TOWN OFFICE

Town Clerk informed Members’ that the registration of land document has now been received and also a cheque re refund for overpayment of charge by solicitor.

Councillor Pugh informed Members’ that ex Councillor Miss Anne Bishop was disqualified for two years. Investigation took two and a half years to complete. Councillor Andy Sutton suspended for 6 months.

The report suggesting all Councillors should under go Code of Conduct training is offensive. Costs for the investigation are paid by central Government funds. IWC do not pick up the legal costs in this case.

 

 

 

 

 

 

 

 

 

 

 

 

…………………………………………………………………….

Thursday 25^th February 2010

Minutes of a Meeting of the Town Council held at Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 8^th October 2009

PRESENT: Mrs. L. Fleming - Town Mayor

Councillors’ J. Fleming, R. Priest, D. G. Williams, S. Knight,

Mrs D. Larner, Mrs Sara Sheath, J. Gilbey and J. Luscombe

Town Mayor Councillor Mrs Lynda Fleming welcomed Darren Vaughan (CCTV Manager IWC), Simon Dennis (Operations Manager IWC) and John Paterson (Project Manager – Quadrant) to the meeting to give an update and answer Members’ questions regarding CCTV in Shanklin

Simon explained the expansion of CCTV to Shanklin as outlined in the Yellow papers previously received by Members’.

Priority One

Camera 2.a.i Summerfield bus stop on Landguard Road

Cameras 2.b.i. Junction of Clarendon road and Regent Street

Camera 2.c.i Junction of High Street and Regent Street

Priority Two

Camera 2.d.i the east corner of the car park on the esplanade (car park bottom of Hope Road)

Camera 2.d.ii the north corner of the car park on the esplanade (these cameras can be moved elsewhere on the esplanade at no further cost).

Breakdown of all costs are:

One Off – cost for Shanklin Priority 1 cameras (3 cameras) £22,160.13

One Off – wireless link from connection point to Carter Avenue £18,125.11 One Off – total cost for Shanklin Priority 1 three cameras including wireless link from the connection point to Carter Avenue £40, 285, 24.

One Off – total cost for Shanklin Priority 2 (2 cameras sea front) £35,938.49 the cost for these cameras includes the extra relays and all required equipment. These cameras can use the same wireless link as Priority 1 cameras. One off total cost for Shanklin Priority 1 & 2 cameras £76,223.73 Ongoing – Annual (wireless) licence fee for CCTV cameras in Shanklin £2,920.33.

IWC to pay wireless link from Carter Avenue to control room (Newport).

STC still have the option to bid for mobile CCTV in the future.

STC could purchase their own deployable CCTV and IWC would take up the maintenance and monitoring costs.

CCTV cameras are live and monitored 24/7. Licence changes only when bandwidth is upgraded. There is capacity for extra cameras in the future.

The cost of the licence fee of £2,920.33 is on the assumption that Cowes and Ventnor will go ahead, Cowes have indicated they would like CCTV but will make their final decision in November, Ventnor have not yet decided.

IWC are to pay for monitoring and maintenance if we go ahead work can begin in February 2010. The licence fee goes to Offcom. IWC have all the necessary planning permissions.

Members’ decided to take public forum next and then move item 14 up to 1 whilst the guests were still present to answer any further questions.

PUBLIC FORUM

Points raised:

Flower bed quote Falcon Cross Road, L.H is liasing with ENO for alternatives.

Green Town L.H will be away for STC meeting on the 12^th November when this is an agenda item, L. H will meet with Martin prior to our meeting.

14. CCTV – TO DISCUSS AND DECIDE THE FOLLOWING:

Whether to proceed with the implementation of CCTV in Shanklin

Which option(a)/priority cameras to install

Whether to contribute to the annual licence fee and if so how much

Members’ asked that Simon, Darren and John remain in the room for this item. After further discussion it was

RESOLVED: Members’ voted:

To proceed with the installation of CCTV

To install Priority 1 and Priority 2 cameras, payment to be phased i.e. Priority 1 to be paid from 2009/2010 budget Priority 2 from 2010/2011 budget

Members’ are happy to contribute to the annual licence fee – Simon Dennis stated the most it will be is £4,500 (he is sure Cowes will go ahead) the fee will be £2,920.33 if Ventnor go ahead too. We await the decisions of Ventnor and Cowes.

Town Mayor Councillor Mrs Lynda Fleming thanked Darren Vaughan, Simon Dennis and John Paterson and they left the meeting.

1. APOLOGIES FOR ABSENCE

Were received from Councillors’ D. Pugh & Miss A. Bishop, R. Bartlett

2. DECLARATIONS OF INTEREST

Councillor D. G. Williams declared an interest in item 7.71 – 2256.

3. REPORT OF THE TOWN MAYOR

It has been a quiet August and September. The Mayor’s reception went very well, thanks to everyone who attended and for those who brought raffle prizes, the raffle raised £244 to be split between Shanklin Regatta and Carnival. I did thank Cllr Jack Luscombe although he was not present for being a Member of the Town Council for 22 of the Council’s 25 years.

4. ELECTION OF DEPUTY TOWN MAYOR FOR THE ENSUING YEAR 2009/2010

Town Mayor Councillor Mrs Lynda Fleming called for nominations for Deputy Town Mayor, there being only one nomination, Councillor J. Fleming proposed Mrs Denyse Larner be elected Deputy Town Mayor for 2009/2010, this was seconded by Councillor Mrs Sara Sheath and in the absence of any further

nominations, it was unanimously RESOLVED: that Councillor Mrs Denyse Larner be elected Deputy Town Mayor for the ensuing year.

Councillor Mrs Denyse Larner took her seat next to the Town Mayor for the remainder of the meeting.

That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 24^th September 2009 having been previously circulated, be adopted.

 

7.1 Accounts for payments 8^th October 2009

Councillor D. G. Williams declared an interest in item 7.71 – 2256

RESOLVED: That the accounts, as circulated in the sum of £6686.06 be approved for payment.

 

 

 

7.2 Bank Reconciliation August 2009 Town Mayor Councillor Mrs RESOLVED: Lynda Fleming confirmed the bank reconciliation as being correct.

8. PLANNING

The Committee considered the applications set out in the attached schedule: RESOLVED: that the following recommendations be made.

The recommendations of the Council on the following applications are as listed below:

NO COMMENT

P/01386/09 – Detached house with vehicular access and parking LAND AT 13 UPPER HYDE LANE - CENTRAL

P/01443/09 – Proposed siting of eight 1.5m high floodlights to football pitch SHANKLIN FOOTBALL CLUB COUNTY GROUND GREEN LANE - SOUTH

9. ISLE OF WIGHT COUNCIL – GRASS CUTTING & GRAVEYARD AMENITY COSTS

RESOLVED: Town Clerk to submit and application for the maintenance of the war memorial garden.

10. ISLE OF WIGHT COUNTY TRAINING PARTNERSHIP – CANCELLATION POLICY

RESOLVED: Members’ noted that there will be a charge for cancellation of 10 working days or less or non-attendance on the day of booked training sessions.

11. PARISH TASK GROUP – THE WAY AHEAD – INFORMAL INDUCTION DAY

RESOLVED: Members’ noted the document, date and time.

12. IWC – WESTERN ROAD DEVELOPMENT – ELECTRICITY STANDING CHARGE & METERED SUPPLY

IWC agreed to incorporate a hole for the tree during the development. Councillor J. Fleming reported to Members’ that Shide had offered to donate a tree to the Christmas festival Cllr Fleming suggested to Lyn that the tree be erected in the Town Square. After much discussion on the costs of trees, lights, and standing charge it was

RESOLVED:

To have a tree in the Town Square

To purchase three trees, pay for the lights to be erected and any metering charge for the lights to be on

 

To suggest to IWC we pay a installation charge for the plug but not a yearly standing charge

Write to Nat West bank to ask if they would contribute to the lighting of the tree

13. IWC – HIGHWAYS PFI PROGRAMME – PROGRESS UPDATE

RESOLVED: Councillor D. G. Williams will attend the meeting on Thursday 19^th November and report back to Members.

14. CCTV- SEE ITEM 1.

15. TOWN OFFICE

RESOLVED Town Clerk to contact solicitor re registration of land.

Thursday 12^th November 2009………………………………………….…

Minutes of a Meeting of the Town Cou

 

ncil held at Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 12^th March 2009

PRESENT: Mrs. L. Fleming - Town Mayor

Miss A. Bishop - Deputy Town Mayor

Councillors’ J. Fleming, D. Jeffery, P. Mills, G. Nichols, R. Priest, N. Hilson,

Councillors’ D. Pugh, D. G. Williams arrive late and J. B. E. Breward, joined the meeting later.

Town Mayor Councillor Mrs Lynda Fleming introduced Peter Hayward Head of Highways, Chris Wells Transport Policy Manager and Ms Laura Gaudion Assistant solicitor Isle of Wight Council to the meeting to discuss cycling on the revetment.

Town Mayor Councillor Mrs Lynda Fleming suspended Standing Orders for item

2 and included it in item 1 as all the questions from the public was for our guests.

Points raised:

Pedestrians as dangerous as some cyclists

Dogs on extended leads a hazard

Seperation of cyclists by markings

Eco Island philosophy

Statistics – 2 serious accidents last year some people consider this not very many, others consider one serious accident one too many

Statistics only recorded if incidents are reported

Cllrs’ have had incidents with cyclists

Only authorised motor vehicles have access to the revetment

Pro cyclists but in the summer they can be dangerous

Peak times restrictions a fair compromise

Space behind barrier for possible cycle path – IWC = this would be too dangerous re cliff falls

Data – IWC carried out a monitoring summary in August of last year for three Saturdays between 10am and 4pm 91.4% of people on the revetment were pedestrians, 5.7% cyclists and 3% other surveyors noted no dangerous acts of cycling (the weather was foul) and that was 3 Saturdays out of 52.

Police have no recorded incidents of cyclists; they can only be recorded if the public report them

Code of conduct could be tried before a ban

How would a ban affect the police – police are being encouraged to use motor vehicles and all police cars have a key to the gate

Station on the revetment for cyclists to report incidents – IWC = this would not be practical – STC suggested a phone number on the signs for people to ring to report incidents

Peter Haywood said the IWC are proposing a cycling code to encourage safe cycling, markers have been considered but the width of the revetment is considered adequate without markers, markers have been tried on the Mainland and found to cause more problems than they solve

Revetment is a sea defence parts of which are high if a child went over who is responsible – IWC = a risk assessment was carried out risks found to be at sharp bends a barrier may be appropriate there but not all the way along. IWC is liable and are risk aware, same liability as any landowner, any accident could also be a trespass if IWC causatory insurance would come into play, negligence, facts indicate level of liability

Ban would penalise majority of sensible people, cycle lane would be a license for cyclists to speed along. Over legislation is a risk, at the height of the season cyclists should be encouraged to dismount by the beach huts

There have always been signs on the revetment prohibiting cycling but these signs are not enforceable, we accept in the summer that dogs are not allowed on the beaches is it unreasonable to say the same for cyclists?

The County Press in 1994 was reporting on a ban for cyclists on the revetment between 10am – 10pm between April – October IWC solicitors confirmed this bye law was never enforced no idea why but the bye law was never sealed

A ban would impact on the responsible cyclists, the non responsible would continue to be so

A bye law would be enforceable a code of conduct is not enforceable,
Bournemouth introduce a ban and prosecuted 16 cyclists in the first year

It’s been helpful to have this discussion to crystallise the legal aspect. STC has done well to get to this point

Walkers sometimes walk 4-5 abreast in the summer which causes problems with cyclists weaving in between them

Lake and Sandown favour a code of conduct

It is not possible to satisfy everyone

IWC to give STC a copy of the draft signs, to put signs up and see how it goes

Sgt Roscoe at a previous meeting said assault would be covered by the road traffic act if reported

IWC prepared a report that was presented to Sandown and lake but not to Shanklin

Other Questions:

Old Village traffic survey speeding traffic 51 letters to highways IWC when is something going to be done?

Parking spaces have been reduced in size, parking ticket, 2 spaces being taken away

For many years people have been asking for a speed camera in the Old Village there is an issue with 20mph signs

Peter Hayward agreed to take the traffic issues away and report to the Clerk and to send the Clerk the details of the signs for the revetment.

PUBLIC FORUM

Dealt with above.

APOLOGIES FOR ABSENCE

Were received from Councillors’ Mrs D Larner, J. R. Luscombe,

R. Bartlett

REPORT OF THE TOWN MAYOR

Saturday 21^st February myself and John were invited to Shanklin Hoteliers dinner and dance at Shanklin Conservative Club; we had a very enjoyable evening. I proposed a toast to the Shanklin Hoteliers Association.

Sat 28^th February I was invited to Shanklin United Reformed Church for the Shanklin Town Youth Brass Band Concert, it was a great pleasure to listen to the band play, and thank you for my raffle prizes.

Monday 2^nd March, the town office sub committee met with our architect and quantity surveyor to update our plans for the office, which is progressing.

In the evening I attended Shanklin Conservative Club for a meeting to discuss Hope Road. The Town Council are very concerned over the issue of losing hotels for flats, especially in a nominated tourist area (the main road to our sea front). The old Sherwood Hotel, Hope Road is a concern, not being run as a hotel but still advertising, the following issues were raised:

Occupying of rooms

Rubbish leading to rats entering neighbouring properties, and odours arising

Health and safety issues, no maintenance of property

Disturbance and unsightly view for neighbouring people (especially when running a business, having complaints from their customers.

Are any rates being paid

Monday 9^th March I attended the AGM of the Shanklin Regatta at the Conservative Club.

Wednesday 11^th March I attended a meeting of the Friends of Shanklin Theatre at the Bay House hotel; it was an interesting discussion on ways forward for the theatre, some I agreed with some I didn’t

It is good we are discussing the future of the theatre at long last and we look forward to a favourable solution.

During the summer Fraser McDermott is cycling from Shanklin to Coupvrey to raise money for the Earl Mountbatten Hospice and Macmillan fund. (Cllr Pugh will obtain an IW flag and IWC pin for Fraser to take with him).

DECLARATIONS OF INTEREST

Items:

Councillor D Pugh declared an interest in all items on the agenda appertaining to the Isle of Wight Council being IWC’s leader.

9. (4) Cllrs Mrs L & J Fleming, and Miss A Bishop – know the applicant

9. Cllr R Priest zig zags at school – school governor

10. Cllrs’ R Priest, G Nichols – school governors

16. Cllrs’ Mrs L & J Fleming – parents of skating coach

MINUTES

To approve the minutes and to note matters arising which do not require formal resolution.

RESOLVED: That the minutes of the meeting held on Thursday

12^th February 2009 having been previously circulated be approved and signed.

MATTERS ARISING

There were no matters arising.

7. MINUTES

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 26^th February 2008 having been previously circulated, be adopted.

 

 

 

 

8. ACCOUNTS

Accounts for payment 12^th March 2009

RESOLVED: That the accounts, as circulated in the sum of £3092.66 approved for payment.

9. PLANNING

The Committee considered the applications set out in the attached schedule:

RESOLVED: that the following recommendations be made.

NO COMMENT

P/00232/09 – Retention & completion of 1^st floor extension to garage to provide additional bedroom accommodation; pitched roof to flat roofed side extensions 3 DONNINGTON DRIVE – NORTH

P/00241/09 – Proposed single/2 storey extension to provide additional living accommodation, (revised scheme) 11 GREEN LANE – NORTH

P/00243/09 – Bungalow; vehicular access & parking (revised scheme) LAND BETWEEN 10 WITBANK GARDENS & 1 OAKLYN GARDENS – NORTH

P/00205/09 – Councillors’ Miss A Bishop, Mrs L Fleming and J Fleming declared an interest in this application Renewal: Conversion of 1^st floor office accommodation to form a flat N R WELCH & CO, 33 LANDGUARD ROAD – SOUTH

CONSULTATION – IWC – Competition to establish a new secondary school in Sandown

RESOLVED: Members’ noted this document and had no comments to make.

ESPLANADE MOORINGS

RESOLVED: To further explore this issue, it could be of benefit to business in Shanklin. Clerk to write to business on the esplanade asking if they would be willing to contribute to the cost of the moorings and to include in the Beacon. Further quotations required.

Enquire as to the hotel association’s stance on this.

Difficult for the STC to support if businesses not willing to contribute.

ONBOARD TV

RESOLVED: To investigate further, Clerk to include article in the Beacon asking if businesses in the town would contribute to the cost also hotel association, carnival, regatta, county press reporter will include this in his report.

 

IWC – PLAY BUILDER FUND

RESOLVED: A draft form has been submitted Clerk will submit a final form tomorrow. Councillor D Pugh reported that the £40,000 that was promised by the IWC then taken away may after all be available from IWC capital funds. Members’ disappointed at the time restraints on the play builder application. There may be a chance for a second bid at a later date maybe for big mead.

IWC – VARIOUS STREETS (IW WIDTH RESTRICTION) ORDER NO 1. 2008

RESOLVED: Members’ noted that this order came into operation on the 6^th March 2009.

REVETMENT – CYCLING

RESOLVED: The majority of Members’ support the IWC’s cycling code of conduct. IWC to furnish STC with the wording of the signs to be erected on the revetment and to include a telephone number.

Clerk to write to IWC asking for a review in 6 months i.e. June to December 2009.

Councillors’ P. Mills, D. Jeffery, and Miss Anne Bishop wished it to be noted that they are not happy with the decision and would have liked to see a partial ban on cycling on the revetment.

APPLICATION FOR DONATION – IW SYNCHRONIZED SKATING TEAM S.145 LOCAL GOVERNMENT ACT 1972

Councillors’ Mrs L and J Fleming declared an interest in this item RESOLVED: Members’ unanimously agreed to a donation of £150 towards the cost of transport for the skaters’ forthcoming trip to Switzerland. Councillor D. Pugh to organise an Isle of Wight flag for the skaters to take with them on trips.

POLICE REPRESENTATION AT MEETINGS

RESOLVED: Members’ agreed for this to be an agenda item for the 2^nd meeting on the 4^th Thursday of the month, in the months meetings take place, commencing April 23^rd 2009.

BUSKERS UPDATE – IWC RESPONSE TO CLERK’S QUESTION AT QUESTION CRIME EVENT

RESOLVED; Members’ noted the IWC’s response and that the IWC are proposing to do nothing to alleviate the situation.

Shanklin’s ENO is monitoring the situation but has no authority to act.

Buskers sleeping on sea front Clerk to write to IWC legal department this could become a problem in the summer season.

Camper van back on the esplanade takes up 3 parking spaces, we wrote on this issue last year despite there being a notice saying no overnight parking IWC did not enforce it, Councillor D Pugh to follow this up with IWC.

TOWN OFFICE

RESOLVED:

Clerk reported receiving a plan from IWC showing access and asking for access in perpetuity i.e. 80yrs + 80yrs Clerk has replied no to this request and said access can be for the time that IWC own the toilets and require access when the IWC sells the toilets the access reverts back to Shanklin Town Council immediately. Clerk has revised the plan to show the new access for the bins. Architect is drawing up more detailed plans and submitting building regs. Should have transfer documents very soon.

CLERK’S LEAVE

RESOLVED: Members’ noted that Clerk will be on leave 16^th-24^th & 27^th & 30^th March 2009.

BEACON

RESOLVED: No items for the Beacon other than those already mentioned i.e. moorings and on board TV.

MEMBERS’ QUESTIONS

Windsor drive not receiving Beacon

CCTV – Clerk reported that IWC have had to re tender for this, installation is expected 1st November and to finish end of December 2009, Zoryna is coming to our meeting in April. This is not something the IWC can be proud of

Flower beds tended by IWC look very good this year Clerk to write telling them so

Lamp posts tops will be changed

String lights who owns them? IWC seem to think they do and plan to dispose of them Councillor D Pugh will investigate who owns the lights

Apologies from Councillor B Breward for arriving late

Clerk reported that the police are to monitor cars not stopping at Lidl crossing

Hope road meeting – residents flats Captiva re submitting planning application for 45 flats sheltered retirement units in 3 linked blocks.

 

 

 

ISLE OF WIGHT COUNCILLOR/’S UPDATE

IWC audit appraisal – 2 starts out of 4 planning and value for money very disappointing.

UNDER S.100A(4) OF THE LOCAL GOVERNMENT ACT 1972, THE PUBLIC AND PRESS WERE EXCLUDED FOR THE REMAINDER OF THE MEETING AND ITS LAST TWO ITEMS OF BUSINESS ON THE GROUNDS THAT THEY INVOLVE THE LIKELY DISCLOSURE OF EXEMPT INFORMATION AS DEFINED IN PARAGRAPH 3 PART 1 OF SCHEDULE 12A OF THE ACT

WATERING OF FLORAL DECORATIONS 2009/2010 – CONSIDERATION OF TENDERS RECEIVED

RESOLVED: Members’ agreed M. Weldon to be awarded the contract for two years for the sum quoted. Clerk to ask for times and days of watering.

PLANTING OF FLORAL DECORATIONS 2009/2010 – CONSIDERATION OF TENDERS RECEIVED

RESOLVED: Members’ agreed Busy Bee to be awarded the contract for two yeas for the sum quoted.

 

 

 

 

 

 

 

 

 

 

 

Thursday 9^th April 2009………………………………………….…

Subjects raised: Shanklin Theatre, Batts Copse.

APOLOGIES FOR ABSENCE were received from Councillors’

Mrs L Fleming, J. Fleming, G. Nichols, P. Mills, D. Jeffery and D. Pugh

DECLARATIONS OF INTEREST

Items (4.1) Cllr Mrs. D. Larner – 2151 being a member of Shanklin Carnival committee & item (12) being on the Christmas festival committee. Item (7) Councillor R. Priest being a member of the Batts Copse residents group/school governor. Item (4.1) Cllr R. Bartlett being a member of the Shanklin Carnival committee.

MINUTES

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 27^th November 2008 having been previously circulated, be approved and signed & to note matters arising which do not require formal resolution.

MATTERS ARISING

There were no matters arising.

 

Shanklin Theatre‏

From:	Pugh, David (david.pugh@iow.gov.uk)
Sent:	22 January 2009 15:01:39
To:	Janeway, Stella (Shanklin Town Council) (shanklintowncouncil@hotmail.com)

· The Council seeks proposals from commercial operators for the redevelopment and management of Shanklin theatre making provision for sufficient community use and at no cost to the Council. Such proposals to be considered no later than the end of July 2009.

· The Council seeks proposals from community groups to undertake the management and maintenance of Shanklin theatre at no cost to the Council. Such proposals to be considered no later than the end of July 2009.

Thanks David

Cllr David Pugh | Leader of the Isle of Wight Council
Member for Shanklin Central
County Hall | Newport | Isle of Wight PO30 1UD  
Tel: 01983 823286 | Mobile: 07779 999808  
Email: david.pugh@iow.gov.uk | Web: www.iwight.com

Minutes of a Meeting of the Town Council held at Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 8^th January 2009

PRESENT: Mrs. L. Fleming - Town Mayor

Miss A. Bishop - Deputy Town Mayor

Councillors’ J. B. E. Breward, J. R. Luscombe (L) R. Priest, D. G. Williams (L) , G. Nichols (L) D. Jeffery, Mrs D. Larner, J. Fleming, R. Bartlett and D. Pugh.

(L) denotes late arrival due to prior meeting.

APOLOGIES FOR ABSENCE

Were received from Councillor P. Mills

REPORT OF THE TOWN MAYOR

On November 17^th I attended the Regatta meeting at Shanklin Conservative Club. On November 29^th I was invited to the Towns Women’s Guild, `The Spirit of Christmas’ at St. Pauls Church Regent Street. The choir were the Islands T/G singers; they were celebrating 80 years since the women got the vote, in law in 1928. We were welcomed by Babs Weston Chairman (I went to school with Anne her daughter). Readings were by Babs Weston, Jan Radley, Bembridge Vectis Drama Group, Joyce Swaney, and Shirley Connelly. Solo by Shirley Armstrong, scarlet ribbons. Babs read Alan Titchmarsh’s poem `A New Nativity`, where the Island is mentioned: `But what if here, this very night, It happened on the Isle of Wight? Would we rejoice and all be merry? Would we dash off and catch the ferry?

Closing remarks were by Angela Harrison, Musical director was Dot Harrison.

I would like to thank the Reverend Phillip Allen, everyone involved in the concert and the Shanklin Afternoon TG and the Church Ladies, (the mulled wine and mince pies went down very well), for a lovely concert.

On Tuesday, December 2^nd, I judged the Snow Queen and Princess, at Shanklin Conservative Club, Thank you to all the girls who entered, my fellow judges, Sam and Father John chose Jessica as our Queen and Laura as our Princess. Many thanks to the Conservative Club for all their help.

On Saturday December 6^th, I opened Shanklin Christmas Festival, what a fantastic day. My thanks go to everyone involved, especially Lyn and her committee members, Father John, Father Xmas, The Town Band, all the stall holders and all the children and the Conservative Club.

I was invited on 13^th December to the Shanklin Town Band Concert, but unfortunately could not attend I would like to take the opportunity of thanking our band for all their hard work and good music.

On Sunday 21^st December I attended St. Saviour’s Church for `A festival of Nine Lessons and Carols, where I read the first lesson from Genesis 3:8-15, I enjoyed this festive meeting thanks to Father John and everyone involved, especially the mince pies and mulled wine.

On Monday 22^nd December was our service at the Crab Inn for Lights of Love in aid of the Island Hospice. Reverend Swanborough conducted our service; we sung to our Shanklin Town Band and enjoyed the music and carols. Many thanks to Derry, Tina and staff from the Crab for our mulled wine. Myself and mum made 200 mini mince pies for the service, I was very happy to see so many people at the service. I would like to say thank you to Karen and all the many people who give their time and love to the Island Hospice.

On Wednesday 7^th January I attended Shanklin Theatre for a meeting of the Theatre Users’ Group, having a presentation from the IW Council Officers. This meeting was to receive the views from the users, the Officers are reporting to the IWC on 20^th January.

DECLARATIONS OF INTEREST

Councillor D. Pugh as leader of the Isle of Wight Council declared an interest in all items discussed appertaining to the Isle of Wight Council.

Item 14 Councillors’ D. Jeffery, Miss A. Bishop, Mrs D. Larner, Mrs L. Fleming and J. Fleming are all paid up members’ of Shanklin Theatre Users Group.

MINUTES

To approve the minutes and to note matters arising which do not require formal resolution.

RESOLVED: That the minutes of the meeting held on Thursday 13^th November 2008 having been previously circulated, be approved and signed.

MATTERS ARISING

10. OFFSHORE MOORINGS – No revenue received – future agenda item.

13. REVETMENT CYCLING UPDATE – Lake and Sandown support IWC’s cycling etiquette. Future agenda item to pursue limitation in Shanklin.

OLD VILLAGE DRINKING FOUNTAIN - Disappointed IWC are to stop paying for the water after all this time. Fountain is turned off.

5. MINUTES

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 27^th November 2008 having been previously circulated, be adopted.

6. ACCOUNTS

6.1 Accounts for payment 8^th January 2009

RESOLVED: That the accounts, as circulated in the sum of £2618.47 be approved for payment.

6.2 Internal Audit Report (interim) 2008-2009

RESOLVED: Members’ received the report and commented on the acknowledgment of improvement in the quality of the keeping of accounts. Finance Committee to consider timing of periodic financial updates.

7. PLANNING

The Committee considered the applications set out in the attached schedule:

RESOLVED: that the following recommendations be made.

COMMENT

P/02616/08 – Demolition of 2 garages; outline for 3 storey block of 6 flats with parking & use of existing 6 garages – LAND ADJACENT ORCHARDLEIGH CAR PARK, ORCHARDLEIGH ROAD (SOUTH) Members’ stated that if this development goes ahead there will be an increase in traffic and a s.106 agreement should be entered into to make up the unmade road.

IWC COUNCIL HOPE ROAD TOILET DEVELOPMENT

RESOLVED:

Members’ feel this is a considerable improvement on the existing toilets and have no further comments to make.

HEATHFIELD HOUSE

RESOLVED: Members’ noted the information.

ISLE OF WIGHT PRIMARY CARE TRUST

RESOLVED: Members’ received the invitations.

IW BUS USERS GROUP

RESOLVED: Clerk to write to Bus Users group suggesting they ask the IWC to consider moving the bus stop to the County Ground and installing a seat and bus shelter.

ISLE OF WIGHT SOCIETY – CONSERVATION AWARDS 2008

RESOLVED: Clerk to see if Priory Development fulfils the criteria and if so to send forms to appropriate person.

IOW – AONB DRAFT MANAGEMENT PLAN 2009-2014

RESOLVED: Members’ noted the document and had no comments to make.

SHANKLIN THEATRE USER GROUP

RESOLVED: Town Mayor Councillor Mrs Lynda Fleming to represent Shanklin Town Council on the Theatre User Group.

IWC – PAINTING OF RAILINGS

RESOLVED: Members’ noted the information. Town Mayor Councillor Mrs Lynda Fleming passed additional information to Mick (ENO).

PLANNING

RESOLVED: Members’ received the material considerations and classes orders documentation. Councillor J. Fleming reported the workshop was worth attending. Most Councils have a separate planning committee. Human rights are not on the list of material considerations. Councillors need to consider the list when commenting on planning applications. IWC are undertaking a stock take of how many 1, 2, 3 bed flats etc are in each town. Enforcement should be considered by the IWC also, work is started and then left and becomes detrimental to the town. Only 6% of all planning applications go to the IWC planning committee. Sometime ago IWC agreed to tell us their reasons for making a decision if it goes against our comments, Councillor D. Pugh to look into justification reports being sent to the Town Clerk.

IWC CONSULTATION – ISLAND PLAN

RESOLVED: Members’ noted the information and had no comments to make.

NON ATTENDANCE AT MEETINGS

RESOLVED: Members’ declared this seat vacant. Members’ feel Councillor D. Bartlett’s suggestion that a `Care Plan’ be considered for Councillors’ is unnecessary as it is the personal responsibility of Members’ to attend meetings and to inform the Town Clerk if they are not attending. Government legislation. A matter for electors at election time.

SHANKLIN THEATRE UPDATE – COUNCILLOR D. PUGH

Report goes to Cabinet on 20^th January 2009. Decision in 2007 was to look at alternative ways to mange the theatre. Hire venue. The £300,000 of essential repairs is now not deemed so essential.

Councillor Pugh assured Members’ that the IWC are proposing to keep the theatre open; it is of cultural value to the Town. IWC are not the best people to run the theatre and will investigate it being run by a trust or commercial venture. IWC are to look at other set ups on the Island.

SHANKLIN THEATRE – REDEVELOPMENT OPTIONS APPRAISAL

RESOLVED:

Members’ discussed the report at some length. Points raised: Members’ are in favour of keeping the theatre open.

Very few people attended the Theatre User Group the previous evening.

The theatre needs to attract bigger events, this requires more seating there is the possibility of an extra 190 seats increasing capacity to 690. IWC should consider purchasing removable seats which will enable the theatre to `get on the circuit’ and increase revenue.

The theatre is of cultural importance to the Town the IWC could consider pedestrianising the area around the theatre and making the area into a `cultural area’ with the theatre as the focal point.

The theatre is of benefit to the hotels in the town, Joint ventures could be considered with acts at the theatre and maybe Warners therefore a sharing of costs.

There needs to be a vision, which at present is lacking.

A Trust could be considered. A commercial operation is not so straightforward particularly in the current climate. The bar needs to be reinstated in a more accessible part of the theatre.

Members’ were surprised and disappointed to learn that the report by Castons cost £35000, that money could have been spent on looking at the viability of the theatre.

Councillor Pugh confirmed that the IWC would not cut and run but would support any new venture.

The Town Mayor suspended Standing Orders to allow a member of the Friends of Shanklin Theatre to ask what happens in 6 months time.

Standing Orders recommenced – Councillor Pugh said to see the theatre closed in six months is not an option the potential is there for it to succeed. Councillor Pugh is sure a group will come forward.

When cabinet have made their decision on January 20^th the IWC will then look at how to go forward, and will meet with community groups, and will also investigate other funding streams. Trusts, commercial operation with community provision.

Councillor Pugh told Members’ the recommendation to Cabinet on 20^th January is:

The Council seeks proposals from commercial operators for the redevelopment and management of Shanklin theatre making provision for sufficient community use and at no cost to the Council. Such proposals to be considered no later than the end of July 2009.

The Council seeks proposals from community groups to undertake the management and maintenance of Shanklin theatre at no cost to the Council. Such proposals to be considered no later than the end of July 2009.

When taking on commercial venture thought should be given to `Leading leisure’ who took on the pier, safeguards need to be in place to ensure those problems do not happen again.

A whole range of issues exist for any organisation bidding for the theatre, which obviously would need to involve a business plan.

IWC subsidised the theatre by £50,000 a year.

Members’ expressed their disappointment that their comments on the report had to be rushed.

Licence – the theatre has in the past run a bar without a license.

IWC should also consider the potential for conferences to hire the theatre.

RESOLVED: Clerk to pass the above comments to Councillor Pugh to take to the Cabinet meeting on the 20^th January.

SANDOWN TOWN COUNCIL – SHANKLIN THEATRE

Sandown Town Council should have come on board when meetings were held two years ago. Sandown have expressed their views to the IWC.

RESOLVED: Clerk to write suggesting a meeting to include Lake as well when the cabinet decision has been made.

 

TOWN OFFICE

Clerk informed Members’ that a letter from the solicitor states that IWC want to proceed direct to transfer, Clerk has asked if this will be at nil consideration and is awaiting a response. Architect is drawing up tender specification.

RESOLVED: To ask architect to put out to tender for builders once we own the land. Councillor D. Pugh to chase up proceedings at IWC.

BEACON

RESOLVED: No items for the Beacon.

MEMBERS’ QUESTIONS

Action list.

Shops under 25 drinking policy, Clerk to invite Zoreena O’Donnell to a meeting, to discuss this issue and the problem of people smoking outside licensed premises.

Woolworth – library next agenda.

Bus stops road closure.

ISLE OF WIGHT COUNCILLOR/S’ UPDATE

Thursday 12th February 2009………………………………………….…

Minutes of a Meeting of the Town Council held at Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 8^th January 2009

PRESENT: Mrs. L. Fleming - Town Mayor

Miss A. Bishop - Deputy Town Mayor

Councillors’ J. B. E. Breward, J. R. Luscombe (L) R. Priest, D. G. Williams (L) , G. Nichols (L) D. Jeffery, Mrs D. Larner, J. Fleming, R. Bartlett and D. Pugh.

(L) denotes late arrival due to prior meeting.

APOLOGIES FOR ABSENCE

Were received from Councillor P. Mills

REPORT OF THE TOWN MAYOR

On November 17^th I attended the Regatta meeting at Shanklin Conservative Club. On November 29^th I was invited to the Towns Women’s Guild, `The Spirit of Christmas’ at St. Pauls Church Regent Street. The choir were the Islands T/G singers; they were celebrating 80 years since the women got the vote, in law in 1928. We were welcomed by Babs Weston Chairman (I went to school with Anne her daughter). Readings were by Babs Weston, Jan Radley, Bembridge Vectis Drama Group, Joyce Swaney, and Shirley Connelly. Solo by Shirley Armstrong, scarlet ribbons. Babs read Alan Titchmarsh’s poem `A New Nativity`, where the Island is mentioned: `But what if here, this very night, It happened on the Isle of Wight? Would we rejoice and all be merry? Would we dash off and catch the ferry?

Closing remarks were by Angela Harrison, Musical director was Dot Harrison.

I would like to thank the Reverend Phillip Allen, everyone involved in the concert and the Shanklin Afternoon TG and the Church Ladies, (the mulled wine and mince pies went down very well), for a lovely concert.

On Tuesday, December 2^nd, I judged the Snow Queen and Princess, at Shanklin Conservative Club, Thank you to all the girls who entered, my fellow judges, Sam and Father John chose Jessica as our Queen and Laura as our Princess. Many thanks to the Conservative Club for all their help.

On Saturday December 6^th, I opened Shanklin Christmas Festival, what a fantastic day. My thanks go to everyone involved, especially Lyn and her committee members, Father John, Father Xmas, The Town Band, all the stall holders and all the children and the Conservative Club.

I was invited on 13^th December to the Shanklin Town Band Concert, but unfortunately could not attend I would like to take the opportunity of thanking our band for all their hard work and good music.

On Sunday 21^st December I attended St. Saviour’s Church for `A festival of Nine Lessons and Carols, where I read the first lesson from Genesis 3:8-15, I enjoyed this festive meeting thanks to Father John and everyone involved, especially the mince pies and mulled wine.

On Monday 22^nd December was our service at the Crab Inn for Lights of Love in aid of the Island Hospice. Reverend Swanborough conducted our service; we sung to our Shanklin Town Band and enjoyed the music and carols. Many thanks to Derry, Tina and staff from the Crab for our mulled wine. Myself and mum made 200 mini mince pies for the service, I was very happy to see so many people at the service. I would like to say thank you to Karen and all the many people who give their time and love to the Island Hospice.

On Wednesday 7^th January I attended Shanklin Theatre for a meeting of the Theatre Users’ Group, having a presentation from the IW Council Officers. This meeting was to receive the views from the users, the Officers are reporting to the IWC on 20^th January.

DECLARATIONS OF INTEREST

Councillor D. Pugh as leader of the Isle of Wight Council declared an interest in all items discussed appertaining to the Isle of Wight Council.

Item 14 Councillors’ D. Jeffery, Miss A. Bishop, Mrs D. Larner, Mrs L. Fleming and J. Fleming are all paid up members’ of Shanklin Theatre Users Group.

MINUTES

To approve the minutes and to note matters arising which do not require formal resolution.

RESOLVED: That the minutes of the meeting held on Thursday 13^th November 2008 having been previously circulated, be approved and signed.

MATTERS ARISING

10. OFFSHORE MOORINGS – No revenue received – future agenda item.

13. REVETMENT CYCLING UPDATE – Lake and Sandown support IWC’s cycling etiquette. Future agenda item to pursue limitation in Shanklin.

OLD VILLAGE DRINKING FOUNTAIN - Disappointed IWC are to stop paying for the water after all this time. Fountain is turned off.

5. MINUTES

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 27^th November 2008 having been previously circulated, be adopted.

6. ACCOUNTS

6.1 Accounts for payment 8^th January 2009

RESOLVED: That the accounts, as circulated in the sum of £2618.47 be approved for payment.

6.2 Internal Audit Report (interim) 2008-2009

RESOLVED: Members’ received the report and commented on the acknowledgment of improvement in the quality of the keeping of accounts. Finance Committee to consider timing of periodic financial updates.

7. PLANNING

The Committee considered the applications set out in the attached schedule:

RESOLVED: that the following recommendations be made.

COMMENT

P/02616/08 – Demolition of 2 garages; outline for 3 storey block of 6 flats with parking & use of existing 6 garages – LAND ADJACENT ORCHARDLEIGH CAR PARK, ORCHARDLEIGH ROAD (SOUTH) Members’ stated that if this development goes ahead there will be an increase in traffic and a s.106 agreement should be entered into to make up the unmade road.

IWC COUNCIL HOPE ROAD TOILET DEVELOPMENT

RESOLVED:

Members’ feel this is a considerable improvement on the existing toilets and have no further comments to make.

HEATHFIELD HOUSE

RESOLVED: Members’ noted the information.

ISLE OF WIGHT PRIMARY CARE TRUST

RESOLVED: Members’ received the invitations.

IW BUS USERS GROUP

RESOLVED: Clerk to write to Bus Users group suggesting they ask the IWC to consider moving the bus stop to the County Ground and installing a seat and bus shelter.

ISLE OF WIGHT SOCIETY – CONSERVATION AWARDS 2008

RESOLVED: Clerk to see if Priory Development fulfils the criteria and if so to send forms to appropriate person.

IOW – AONB DRAFT MANAGEMENT PLAN 2009-2014

RESOLVED: Members’ noted the document and had no comments to make.

SHANKLIN THEATRE USER GROUP

RESOLVED: Town Mayor Councillor Mrs Lynda Fleming to represent Shanklin Town Council on the Theatre User Group.

IWC – PAINTING OF RAILINGS

RESOLVED: Members’ noted the information. Town Mayor Councillor Mrs Lynda Fleming passed additional information to Mick (ENO).

PLANNING

RESOLVED: Members’ received the material considerations and classes orders documentation. Councillor J. Fleming reported the workshop was worth attending. Most Councils have a separate planning committee. Human rights are not on the list of material considerations. Councillors need to consider the list when commenting on planning applications. IWC are undertaking a stock take of how many 1, 2, 3 bed flats etc are in each town. Enforcement should be considered by the IWC also, work is started and then left and becomes detrimental to the town. Only 6% of all planning applications go to the IWC planning committee. Sometime ago IWC agreed to tell us their reasons for making a decision if it goes against our comments, Councillor D. Pugh to look into justification reports being sent to the Town Clerk.

IWC CONSULTATION – ISLAND PLAN

RESOLVED: Members’ noted the information and had no comments to make.

NON ATTENDANCE AT MEETINGS

RESOLVED: Members’ declared this seat vacant. Members’ feel Councillor D. Bartlett’s suggestion that a `Care Plan’ be considered for Councillors’ is unnecessary as it is the personal responsibility of Members’ to attend meetings and to inform the Town Clerk if they are not attending. Government legislation. A matter for electors at election time.

SHANKLIN THEATRE UPDATE – COUNCILLOR D. PUGH

Report goes to Cabinet on 20^th January 2009. Decision in 2007 was to look at alternative ways to mange the theatre. Hire venue. The £300,000 of essential repairs is now not deemed so essential.

Councillor Pugh assured Members’ that the IWC are proposing to keep the theatre open; it is of cultural value to the Town. IWC are not the best people to run the theatre and will investigate it being run by a trust or commercial venture. IWC are to look at other set ups on the Island.

SHANKLIN THEATRE – REDEVELOPMENT OPTIONS APPRAISAL

RESOLVED:

Members’ discussed the report at some length. Points raised: Members’ are in favour of keeping the theatre open.

Very few people attended the Theatre User Group the previous evening.

The theatre needs to attract bigger events, this requires more seating there is the possibility of an extra 190 seats increasing capacity to 690. IWC should consider purchasing removable seats which will enable the theatre to `get on the circuit’ and increase revenue.

The theatre is of cultural importance to the Town the IWC could consider pedestrianising the area around the theatre and making the area into a `cultural area’ with the theatre as the focal point.

The theatre is of benefit to the hotels in the town, Joint ventures could be considered with acts at the theatre and maybe Warners therefore a sharing of costs.

There needs to be a vision, which at present is lacking.

A Trust could be considered. A commercial operation is not so straightforward particularly in the current climate. The bar needs to be reinstated in a more accessible part of the theatre.

Members’ were surprised and disappointed to learn that the report by Castons cost £35000, that money could have been spent on looking at the viability of the theatre.

Councillor Pugh confirmed that the IWC would not cut and run but would support any new venture.

The Town Mayor suspended Standing Orders to allow a member of the Friends of Shanklin Theatre to ask what happens in 6 months time.

Standing Orders recommenced – Councillor Pugh said to see the theatre closed in six months is not an option the potential is there for it to succeed. Councillor Pugh is sure a group will come forward.

When cabinet have made their decision on January 20^th the IWC will then look at how to go forward, and will meet with community groups, and will also investigate other funding streams. Trusts, commercial operation with community provision.

Councillor Pugh told Members’ the recommendation to Cabinet on 20^th January is:

The Council seeks proposals from commercial operators for the redevelopment and management of Shanklin theatre making provision for sufficient community use and at no cost to the Council. Such proposals to be considered no later than the end of July 2009.

The Council seeks proposals from community groups to undertake the management and maintenance of Shanklin theatre at no cost to the Council. Such proposals to be considered no later than the end of July 2009.

When taking on commercial venture thought should be given to `Leading leisure’ who took on the pier, safeguards need to be in place to ensure those problems do not happen again.

A whole range of issues exist for any organisation bidding for the theatre, which obviously would need to involve a business plan.

IWC subsidised the theatre by £50,000 a year.

Members’ expressed their disappointment that their comments on the report had to be rushed.

Licence – the theatre has in the past run a bar without a license.

IWC should also consider the potential for conferences to hire the theatre.

RESOLVED: Clerk to pass the above comments to Councillor Pugh to take to the Cabinet meeting on the 20^th January.

SANDOWN TOWN COUNCIL – SHANKLIN THEATRE

Sandown Town Council should have come on board when meetings were held two years ago. Sandown have expressed their views to the IWC.

RESOLVED: Clerk to write suggesting a meeting to include Lake as well when the cabinet decision has been made.

 

TOWN OFFICE

Clerk informed Members’ that a letter from the solicitor states that IWC want to proceed direct to transfer, Clerk has asked if this will be at nil consideration and is awaiting a response. Architect is drawing up tender specification.

RESOLVED: To ask architect to put out to tender for builders once we own the land. Councillor D. Pugh to chase up proceedings at IWC.

BEACON

RESOLVED: No items for the Beacon.

MEMBERS’ QUESTIONS

Action list.

Shops under 25 drinking policy, Clerk to invite Zoreena O’Donnell to a meeting, to discuss this issue and the problem of people smoking outside licensed premises.

Woolworth – library next agenda.

Bus stops road closure.

ISLE OF WIGHT COUNCILLOR/S’ UPDATE

Thursday 12th February 2009………………………………………….…

Minutes of a Meeting of the Planning and General Purposes Committee held at the Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 27^th November 2008

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 23^rd October 2008 having been previously circulated, be approved and signed (after amended to show Councillor R. Priests declaration of interest in item 7 being a governor of the school. and to show Batts Copse – Members’ were told at the previous meeting that Stuart Love had confirmed that the £30,000 was still available and members’ had until April to make a decision) & to note matters arising which do not require formal resolution.

MATTERS ARISING

There were no matters arising.

Minutes of a Meeting of the Town Council held at Falcon Cross Hall, Shanklin, Isle of Wight on Thursday 13^th November 2008

PRESENT: Mrs. L. Fleming - Town Mayor

Miss A. Bishop - Deputy Town Mayor

Councillors’ J. B. E. Breward, J. R. Luscombe, R. Priest, D. G. Williams,

D. Jeffery, Mrs D. Larner, J. Fleming, N. Hilson, R. Bartlett and D. Pugh

Points raised: rubbish collection. Dog bin in situ outside fishing club. Rubbish bag outside station. Adelaide site – stop order, have submitted further application for a lower level.

BATTS COPSE PLAY EQUIPMENT

Town Mayor Councillor Mrs Lynda Fleming welcomed Mr Richard Lovell and Andrew McIntyre to the meeting.

A year or so ago it was decided that Batts Copse was not the ideal location for play equipment, the school site was suggested but not taken up due to school reorganisation. The site is now grass adjacent to the school. A playground for children under the age of 10. If this site is not taken up we will lose a play area in Shanklin as there are no other sites. The existing site will be planted back to a copse area.

IWC are working with the police and crime prevention team, which has raised lighting issues. The play scheme is likely to be held over until next year which will see an increase in costs of between 10 & 20%. Costs currently are £40,000 this does not include lighting, which will help with the anti social behaviour issues raised by local residents at past meetings. Site may be a possible location for future CCTV. Councillor D. Pugh confirmed that money from IWC for CCTV is secure as it is an ongoing project. School site may grow in the future; playground could be used by the community out of school hours. IWC will work with Mick Howard and will involve local children will be engaged to give their views. Play equipment presently being considered is metal but timber maybe an option. The equipment is of low level noise, obviously noise from children. At the previous town council meeting members’ were reassured that the money earmarked by IWC for this project was safe until 31^st March 2009, this has now changed to the detriment of Shanklin and there is no guarantee the money is forthcoming. Previously there was no mention of match funding from STC or anywhere else communicated to the Town Council, now IWC are seeking match funding from STC, Police and South Wight Housing, Mick has applied for £5000 to cover the lighting from PCTG. The police have no funding. Total cost to include play equipment, lighting, and fencing is expected to be £50,000.

Position now is that the project will be reviewed in a year’s time. IWC Leader stated that the project has not been confirmed or refused nor will it be in the immediate future.

STC cannot make any decisions on this project until they have a firm commitment from IWC that the money is confirmed and the project will go ahead. Clerk to write to IWC re monies allocated then withdrawn. Sub Committee of Councillors’ J. Fleming, J. Luscombe, D. Jeffery, D. G. Williams, A. Bishop and TCM Mick Howard to discuss further. A future agenda item when something to report.

APOLOGIES FOR ABSENCE

Were received from Councillors’ P. Mills and G. Nichols.

REPORT OF THE TOWN MAYOR

Town Mayor Councillor Mrs Lynda Fleming reported:

I have not been too busy during the last few weeks. It seems to be that time of year.

On the 16^th October we had a meeting to talk with representatives from the gas board and Isle of Wight Council highway officers to discuss the work being carried out in Shanklin to upgrade the gas main. Members of the public were in attendance to view their concerns with the road closures. I think it was a good meeting and the members of the public and businesses affected went away realising this essential work had to be carried out, and it was being done in the best way possible.

On the 17^th October with John I met with a representative from Eibe at Cowes whose firm were installing some play equipment at Gurnard Primary School. We were asked to do this by the Town Council with regard to upgrading play equipment in Shanklin.

On the evening of the 17^th October I was invited to Shanklin Youth Centre. The Club was presented with an award from Hampshire and I.W. Youth Clubs. The Youth Club was placed first for 2007-2008. They also won the award in 2001-2002. Andy Upson of the Hampshire and I.W. Association brought the award to the club and it was presented by the High Sheriff and his wife. Also attending was Mark Meredith from South Wight housing who presented some mini footballs to the club.

I would like to personally congratulate the officers who dedicate so much of their time to the Youth Centre. Well done!

On the weekend of the 25^th October I travelled with the Isle of Wight synchronised ice skating teams to Scotland where they competed in separate competitions. I am pleased to report that all three teams won gold medals in their respective groups.

Thank you to Denyse and Anne for attending on my behalf the Shanklin in Bloom presentation and the Remembrance Day service respectively.

DECLARATIONS OF INTEREST

Councillors R. Priest – Batts Copse – member of residents group.

(13) Councillors’ D. Pugh, D. Jeffery, D. G. Williams and R. Priest – cyclists. (8) Licensing – Councillors’ Mrs D. Larner & D. Pugh members of the festival committee. (8) Planning application P/02131 Councillor Miss Anne Bishop knows the applicant. (18) Councillor D. Pugh – IWC.

(12) Councillor Miss Anne Bishop - booked the hall and chaired the meeting – declared a prejudicial interest and left the room for this agenda item. (16) Councillor Mrs D Larner declared an interest in this item.

MINUTES

To approve the minutes and to note matters arising which do not require formal resolution.

RESOLVED: That the minutes of the meeting held on Thursday 9^th October 2008 having been previously circulated, be approved and signed.

MATTERS ARISING

Item 12. Painting of street furniture and railings – Clerk to enquire from IWC the time scale for these works.

6. MINUTES

RESOLVED: That the minutes of the meeting of the Planning and General Purposes Committee held on Thursday 23^rd October 2008 having been previously circulated, be adopted.

7. ACCOUNTS

6.1 Accounts for payment 13^th November 2008

RESOLVED: That the accounts, as circulated in the sum of £2225.56 be approved for payment.

8. PLANNING

The Committee considered the applications set out in the attached schedule:

RESOLVED: that the following recommendations be made.

NO COMMENT

P/02270/08 – Demolition of conservatory; single storey extension to form annexed accommodation to include enlarged roof space accommodation 98 GREEN LANE – NORTH

P/02175/08 – Continued use of single dwelling as two self-contained flats and retention of conservatory; proposed alteration to vehicular access 193 SANDOWN ROAD - NORTH

COMMENT

Councillor Miss A Bishop declared an interest in the following application.

P/02131/08 Outline for conversion of hotel into 9 residential flats to include partial demolition, alterations and extension ROZELLE HOTEL 22 ATHERLEY ROAD (CENTRAL)

Members’ feel this is an over development, loss of yet another tourist amenity in a tourist area.

P/02100/08 Demolition of bungalow; outline for six flats contained within two linked three storey blocks; parking; vehicular access off St Boniface Cliff Road 1 ST BONIFACE CLIFF ROAD (NORTH)

Members’ feel this is an over development of the site.

P/00282/08 – Proposed 2 pairs of semi-detached units of holiday accommodation with garages; alterations to vehicular & pedestrian access (revised plans) (readvertised application) UPPER CHINE HOLIDAYS CHURCH ROAD - SOUTH

Members’ are concerned with the access to this site, the development access is on a dangerous bend opposite the church, the extra four dwellings will result in increased traffic to and from the site. An s.106 should be obtained to assist with traffic calming measures.

TREE PRESERVATION ORDERS – 10 Luccombe Road, 26 Victoria Avenue were noted.

LICENSING – Shanklin Christmas Festival 6 licence applications were noted.

IWC WESTERN ROAD RESIDENTS PARKING SCHEME -

Members’ wish for residents to decide.

CONSULTATION – THE MAKING & ENFORCEMENT OF BYELAWS

The document highlights how difficult and involved the process is, at the same time as having to be robust.

RESOLVED: Members’ noted the document and had no further comments to make.

OFF SHORE MOORINGS

RESOLVED: To enquire from Sandown Town Council if the quote received is the same as they pay, and whether Sandown receive revenue from their moorings.

CONSULTATION – CODE OF CONDUCT FOR LOCAL AUTHORITY

MEMBERS AND EMPLOYEES

RESOLVED: Members’ noted this consultation document and had no comments to make.

ROAD CLOSURE MEETING 16^TH OCTOBER 2008

Councillor Miss Anne Bishop declared a prejudicial interest and left the room for this item.

RESOLVED: Members’ agreed to waive the hire fee for this meeting.

REVETMENT CYCLING UPDATE

This item was discussed at length points raised:

Not all incidences are reported. On a Saturday in August 195 cycles and 3500 people do not mix, this highlights the problem.

Police powers – assault against a pedestrian by a cyclist would police enforce this?

Has a proper risk assessment been carried out?

Bye law 10am-6pm seasonal ban on cyclists.

Signs could be erected by beach huts informing cyclists to dismount (how would this be enforced).

Cyclists, children and beach huts do not mix.

At the revetment meeting Sandown favoured a ban, Lake non committal further correspondence from Lake saying they do not want a ban on the grounds of ‘human rights’.

RESOLVED: Members’ voted in principle whether to have a ban in the summer months, - 6 votes for 6 votes against. Clerk to confirm Sandown’s stance on this (Sandown Town Clerk was making enquiries on previous bye law). Bye law costings.

Clerk to write IWC informing them of our position.

APPLICATION FOR DONATION – ISLE OF WIGHT INTER-ISLAND BOWLS TOURNAMENT 2009

RESOLVED: Members’ agreed not to give a donation.

BATTS COPSE PLAY EQUIPMENT CONTRIBUTION TO FUNDING S.19 LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1976

RESOLVED: Members’ feel unable to make any decisions regarding this project at the present time. Future agenda item when further details received.

COUNTY GROUND SHANKLIN FOOTBALL CLUB LEASE AND EXTENSION.

RESOLVED: Members’ support the IWC’s proposals i.e. `to grant the football club a lease of whole of the recreation ground, to run concurrently with their existing lease of the clubhouse which is for 99yrs from 23^rd March 1994. A condition of the said lease is that when the ground is not used by the club it is to be made available to the public. The club will also be responsible for the whole area’.

INTERIM SALARY SCALES OCTOBER 2008

RESOLVED: Members’ noted that the increase was paid to the Clerk from 1^st April 2008.

WIDTH RESTRICTION DOWNLAND VIEW – RE REROUTING OF BUSES

RESOLVED: Members’ support IWC’s proposals to re route the buses through Whitecross Lane, Princes Road and Whitecross Avenue.

OLD VILLAGE DRINKING FOUNTAIN

RESOLVED: Clerk to enquire from IWC who paid the water bills previously received.

TOWN OFFICE

Clerk reported that 3 further expressions of interest have been received.

Councillor D. Pugh to enquire why the contract for the land is taking so long.

HOPE ROAD TOILET UPDATE – COUNCILLOR D. G. WILLIAMS

Councillors’ D. G. Williams and D. Jeffery attended a recent meeting, design of the toilets fits in with the café next door, based on trees at the Chine, tiles to be green mosaic and Island stone. Councillor D. G. Williams visited Yaverland toilets to ascertain noise from turbines, this was minimal. Work is due to start February 2009 and complete June 2009. Future agenda item when further details received from IWC.

BEACON

Christmas Festival 6^th December

Carnival treasure hunt 20^th December.

MEMBERS’ QUESTIONS

Theatre – work should have started on the theatre at the beginning of November this work was cancelled Councillor D. Pugh – IWC made a cabinet decision in July 2007 to keep the theatre open for another 2 years and asses its future liability. Also to spend £330,000 on the theatre’s refurbishment, Councillor Pugh confirmed the decision to spend 330,000 still stands at the present time but given that the report is due on the review to spend money on capital works now when the cabinet is about the consider the report and the next steps to be taken would be perverse. Councillor Pugh stated the theatre is a discretionary service of the IWC, and it would not be fair to raise peoples’ expectations, there are lots of pressures on the IWC at this present time due to the current economic climate.

When the report goes to the Cabinet they will make a decision on whether or not to still proceed with the allocated funds for the theatre.

Councillor Pugh will update Members’ at the next meeting on 27^th November.

Xmas lights - Clerk confirmed she has asked for these to be switched on 5^th December.

British Legion – Deputy Mayor Miss Anne Bishop attended Sunday’s service in the Town Mayor’s absence. There was no police presence as British Legion did not inform them that the service started at ten and they turned up at 11am when it was over.

STC maintenance stabilised flag stones and tided prior to the service.

No Town Councillor attended the Tuesday service as British Legion had not informed STC that a service was taking place. British Legion informed the County Press STC acted disrespectively STC responded. Clerk to write to British Legion to suggest in future they formally invite the Mayor to any services at which they wish STC to be represented.

ISLE OF WIGHT COUNCILLOR/S’ UPDATE

Thursday 8^th January 2009………………………………………….…

PUBLIC FORUM

Members’ noted the document and had no comments to make.

IWC – ONE MILLIION BLOOMS

Councillor R. Priest left the meeting for the duration of this item.

RESOLVED: Clerk to write to Matthew Chatfield IWC re Members’ support Shanklin youth club’s application.

URGENT ITEMS

There were none.

BEACON

No items for the beacon.

MEMBERS’ QUESTIONS

Clerk enquired of Councillor D. Pugh how much of the £313,000 for the theatre has been spent – none so far.

ISLE OF WIGHT COUNCILLOR/S’ UPDATE

Fire issues.